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    Facilities Administrator - London, United Kingdom - CBSbutler

    CBSbutler
    CBSbutler London, United Kingdom

    2 weeks ago

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    Description


    We are currently partnered with a leading UK firm of auditors, accountants, and business advisers who is seeking a Facilities Administrator for a 6 month fixed term contract, based at their London offices.

    This is a hybrid role.

    As Facilities Administrator you will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations.

    This position requires a combination of strong administration, organisational, and communication skills, along with excellent customer service abilities.


    Key Responsibilities include:
    Allocate and manage service tickets.
    Ensure accurate filing of service records on the systemChase contractors for necessary documentation, and maintain an organised filing system. Liaise with suppliers, verify invoice details, check coding and ensure auditability of invoices.

    Obtain quotes, place orders, process delivery notes, Coordinate outgoing department communications via email, articles, and intranet updatesTrack and process internal recharges for various services,Maintain the supplier list, set up new suppliers, manage supplier relationships, and update relevant databases.


    Own and maintain department procedures and processesAbout you:

    You will have worked in a similar facilities co-ordination/ assistant role, ideally in the repairs and maintenance sector or you will have a trade based background.

    You will be proficient in Microsoft Office Suite (Excel and Word) and general IT skills You will be a strong administrator with a keen focus on customer service.

    You will be organised, and able to ensure task prioritisation.

    You will have sound communication skills and you will have had prior experience in managing finance processes including invoice coding, tracking and reporting.

    This is a fantastic opportunity to work for a standout business.

    We would love to hear from you if you are are doing a similar role or looking to build on your facilities skills in a new industry.

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