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    Information Management Administrator - London, United Kingdom - Mace

    Mace
    Mace London, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

    The project:

    The legal team will be taking on a project which will be auditing information currently held with our archiving provider. An additional resource is needed for a period of 6 months to assist the Document Controller in reviewing this data and providing feedback to the new archiving provider. As well as the above project, the existing Document Controller is now taking on additional tasks within the team which carry a higher priority and will need assistance with logging documents. This additional resource will assist with logging of electronic and hard copy documents received by the team. It is anticipated this number will increase due to increased awareness being raised of the importance of sending all executed documents to the Legal team for logging. The person hired will require strong attention to detail and ability to query anomalies and understand the importance of process and consistency as well as the importance of legal documents.

    Our values shape the way we consult, and define the people we want to join us on our journey, they are:

  • Safety first - Going home safe and well
  • Client focus - Deliver on our promise
  • Integrity - Always do the right thing
  • Create opportunity - for our people to excel.

    • Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.

    You'll be responsible for:

  • Organises internal and external meetings and presentation, documents,
  • Reviewing data for audit and reporting on anomalies.
  • Maintains the electronic file sharing systems such as SharePoint and Aconex.
  • Ensures all new documents arriving on the system are quality checked as per standard procedures.
  • Logging electronic and hard copy documents.
  • Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
  • Maintains the project work package matrix and assign documents accordingly.
  • Runs in app reports as required by the project team.
  • Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

    • You'll need to have:

  • Understanding of core construction processes and information flows.
  • Experience in managing documents ideally within a legal background.
  • A proactive nature where potential issues are addressed before they occur.
  • Attention to detail for document control.

    • Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

    #LI-Hybrid

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