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    Operations Manager - Bristol, United Kingdom - Ministry of Justice

    Ministry of Justice
    Ministry of Justice Bristol, United Kingdom

    3 days ago

    Default job background
    Part time
    Description
    HMP Bristol - Business Administrator - Security Intelligence Collator
    Building/Site 1 HM PRISON BRISTOL BRISTOL, BS7 8PS
    Post Type 1 Permanent
    Working Pattern 1 Full Time
    Role Type 1 Administration / Corporate Support

    The job holder will provide administrative support to the Security and Intelligence Department maintaining administration systems within specified timescales for the establishment.

    This is a rotational, non-operational job with no line management responsibilities.
    Collate, process and allocate intelligence- associated documentation including Security Information Report (SIRs) for investigation


    • Sending mobile phones, SIM cards and hardware discs (along with related documentation) to National Dogs Tactical Support Group (NDTSG), logging the information extracted beforehand
    • Assist the Intelligence Analyst by extracting and matching Security files with SIRs
    • Carry out back-ups for the Security Intelligence System, download data for the SIRs register to the National Intelligence Unit and perform data back-ups for the National Prisoner Information Number (PIN) Phone System
    • Collate and distribute monthly targets for searching and mandatory drug tests to all residential units
    • Undertake Violent Sex Offender Register (VISOR) administration
    • Co-ordinate translation of security related communications
    • Process on-line address searches, national police checks, data access requests and direct surveillance applications
    • Submit requisitions for stores as necessary for the security area and staff
    • Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance
    • Acts as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance
    • Undertake Mandatory Drug Testing administration
    • Log key register/key tallies/car park passes/car registrations
    • Log security files (in and out) and assess risk content
    • Log all security - related information including development nominals, stoppages of contact, Incident Reporting System (IRS) Input
    • Monitor all mail, on both ad-hoc and intelligence- led basis
    • Monitor and log security clearance for prisoners working in workshops
    Complete monitoring returns for area of work


    • Input requisitions on to the finance database and process requisitions for defined area of work
    • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
    • An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
    Managing a Quality Service


    • Essential Experience
    • Job holders must complete specific training in their specialism once they take up post.
    Hours of Work (Unsocial Hours) Allowances
    Additional Information 1 Working Arrangements & Further Information
    The MoJ offers Hybrid Working arrangements where business need allows.

    This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

    Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances.

    For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

    Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

    All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

    The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

    Annual Leave

    • The holiday year runs from 1 March.
    Bank, Public and Privilege Holidays

    • You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.
    These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment
    Pension

    • The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
    Work Life Balance
    HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements.

    Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so.

    HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ
    After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work
    Childcare Vouchers
    For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
    Training
    HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

    • There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
    • All staff receive security and diversity training and an individual induction programme into their new roles
    All candidates are subject to security and identity checks prior to taking up post

    • All external candidates are subject to 6 months probation.
    Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

    • Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
    To Shared Service Connected Ltd Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting- );
    To Ministry of Justice Resourcing team (resourcing-management-.The Civil Service embraces diversity and promotes equal opportunities.

    As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.

    If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

    For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

    We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging.

    Please note the successful applicant will need to undertake a Disclosure and Barring Security Check for this post.
    This flexible approach to recruitment focuses more on finding the right candidate for the specific role.

    We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

    Managing a Quality Service - 250 word limit
    Managing a Quality Service

    The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

    Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
    Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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