- All Staff - to comply with the applicable Information Security Management System (ISMS) policies,
- including Clear Desk and Screen Policy, attend annual IT security training, Information Systems
- Usage policy.
- Ensure timesheets are accurately and diligently completed within the required timeframe.
- All Staff – to comply at all times with the PRA/FCA's Conduct Standards, namely: 1.) to act with
- integrity 2.) to act with due skill, care and diligence and 3) to be open and co-operative with the FCA, the PRA and other regulators. 4) You must pay due regard to the interests of customers and treat them fairly. 5) You must observe proper standards if market conduct.
- Working with the Company Secretarial team to schedule meetings, manage the CoSec calendar, and issue reminders for meeting papers to be submitted to the team.
- Book meeting rooms, order refreshments, organise attendance arrangements, and acting as the point of contact for related director/ member/ attendee queries (including IT access).
- Assist with the initial preparation of template agendas and other template documents involved in Board & Committee meeting support and maintain meeting attendance records.
- Assist with requesting and following up meeting papers and creating meeting packs.
- Filing contracts and signed minutes in accordance with Asta's procedures.
- Assist with updating the library of appropriate policies and procedures to achieve compliance with relevant regulatory and legal requirements and monitor adherence to the procedures.
- Provide administrative support to the team, as may be required from time to time.
- Provide cover for any team member in their absence if requested (which may include attending and minuting meetings) and provide assistance to other members of the team during busy periods
- Monitor enquiries and requests for support on any company secretarial or governance matters addressed to the CoSec team, forwarding these to CoSec Team members or responding where appropriate.
- (i) File and locate contracts for all Asta CoSec entities or any other documents on the document retention system on the shared drive; iii) maintain the contracts register; iv) act as liaison between Syndicate clients and internal legal team in responding to NDA queries.
- Prepare documents for filing at Companies House using Diligent Blueprint.
- Undertake any project work as requested by the Assistant Company Secretary.
- Assist the Assistant Company Secretary in maintaining good corporate governance for the Group including maintaining meeting attendance records, and reviewing/updating terms of reference and policies and procedures for Group companies as requested.
- Good interpersonal skills - friendly and approachable with the ability to deal with colleagues and clients at all levels in a professional and diplomatic manner
- Demonstrable commitment to development of professional Company Secretarial career
- Self-starter - able to display initiative and work with a degree of autonomy
- Strong organisational and writing skills and attention to detail
- Integrity and discretion
- Flexible and team player
- Analytical – the confidence to question where appropriate in order to reach the core issue
- Strong working knowledge of all Microsoft Office packages, particularly Word
-
Secretarial Assistant
1 week ago
Ryder Reid Legal London, United KingdomJob Reference: JO · - Date Posted: 17 February 2023 · - Recruiter: Ryder Reid Legal · - Location: City of London, London · - Salary: On Application · - Sector: Secretarial · - Job Type: Permanent · - Work Hours: Full Time · Our global law firm client is seeking a Legal Secretary ...
-
Secretarial Assistant
1 day ago
Ryder Reid Legal Ltd London, United KingdomOur global law firm client is seeking a Legal Secretary to join their team on a permanent basis. · This is a busy and very varied role providing personal administrative support to the Head of the firm, Partners, and Associates. Duties include maintaining and organising the diarie ...
-
Assistant Company Secretary
1 week ago
CNA Hardy London, United Kingdom**Position Summary** · We are seeking to hire an Assistant company Secretary to join our London team. · Assist the Head of Company Secretarial and Governance in the Governance and Company Secretarial Department by providing support in the key areas shown below. · **Key Responsibi ...
-
Assistant Company Secretary
1 week ago
Tokio Marine HCC London, United Kingdom**Assistant Company Secretary** **- Job spec** · To proactively support the Company Secretary & Corporate Counsel in providing company secretarial services to TMHCC International group of companies and to ensure compliance with relevant UK and overseas legal and regulatory requir ...
-
Assistant Company Secretary
1 week ago
Lockton, Inc. London, United Kingdom**General information**: · **Reference **:002302 · **Vacancy location**: · **Location**: · United Kingdom, London, London · **Work Place**: · Hybrid · **Region**: · UK · **Vacancy details**: · **Job Profile**: · Lockton - Experienced Professional · **Title**: · Assistant Company ...
-
Company Secretarial Assistant
4 days ago
Taylor Root Global Legal Recruitment London, United KingdomCompany Secretarial Assistant FTSE 100 · **Location** · London**Posted** · Posted 6 hours ago**Salary** · £ £50000 per annum**Expiry Date** · We are working with a household name who are looking for a Company Secretarial Assistant to join their In-House team in London. · This is ...
-
Assistant Company Secretary
2 days ago
Broadgate Search London, United KingdomAssistant Manager - Company Secretary, Financial services, London, hybrid. · I have partnered with a well established global firm in Financial services that is looking for an Assistant manager to join their Company Secretary team in London. · This is a fantastic opportunity for s ...
-
Assistant Company Secretary
1 week ago
Taylor Root Global Legal Recruitment London, United KingdomAssistant Company Secretary · **Location** · London**Contract Type** · Permanent**Posted** · Posted 3 hours ago**Salary** · £ £50000 per annum**Expiry Date** · We are working with a global legal and financial services provider who are looking for their first Assistant Company Sec ...
-
Assistant Company Secretary
2 days ago
Aon London, United KingdomAssistant Company Secretary (London, UK) · Are you an Assistant Company Secretary with experience working in an FCA regulated environment? Do you want to work for a leading global professional services firm, where you have the flexibility to work virtually at home and in the offi ...
-
Company Secretarial Assistant
2 days ago
Hikma Pharmaceuticals PLC London, United Kingdom**Job Title: Company Secretarial Assistant** · **Reports to: Deputy Company Secretary** · **Department: Company Secretarial** · **JOB PURPOSE**: · To provide support to the Company Secretariat team in a challenging and varied environment on all aspects of the Company Secretariat ...
-
Assistant Trust Secretary
3 days ago
Homerton Healthcare NHS Foundation Trust London, United KingdomThe Assistant Trust Secretary provides assistance to the Trust Secretary on a wide range of corporate governance tasks. The post holder will deputise for the Trust Secretary during periods of absence. · This is a great opportunity for a governance professional (or an individual s ...
-
Assistant Company Secretary
1 week ago
The Curve Group London, United Kingdom**Assistant Company Secretary - 4 day week** · **London (Hybrid)** · **Role Overview** · **You will support the Senior Assistant Company Secretary and the Group Company Secretary in the delivery of company secretarial support within the Company Secretarial function and to the Jus ...
-
Executive Assistant to The Secretary
1 week ago
Royal Academy of Arts London, United Kingdom**_Please note, this role is being offered on a Fixed Term Contract as it is Maternity Cover. _** · **About the **Secretary and Chief Executive of the Royal Academy of Arts** · In 2019, Axel Rüger became the Secretary and Chief Executive of the Royal Academy of Arts, London. Mr R ...
-
Company Secretarial Assistant
4 days ago
Argus Media London, United Kingdom**Company Secretarial Assistant** · **Location: London, UK** · **About Argus** · Argus is the leading independent provider of market intelligence to the global energy and commodity markets. We offer essential price assessments, news, analytics, consulting services, data science t ...
-
Assistant Company Secretary
3 days ago
BRUIN Financial London, United KingdomPermanent · - London, · **Ref**: 32894 · **Assistant Company Secretary** · Role: Permanent Full-Time · Location: London · **Salary**: Competitive + Bonus + Benefits · WFH: Flexible/ hybrid working policy · Direct Reports: N/A · **The role**: · A new dynamic role working as part o ...
-
Assistant Company Secretary
2 days ago
LegalAndGeneral London, United KingdomCompany Description · The world of investment is changing. Our vision at **Legal & General Investment Management** is to create a better, more sustainable future through responsible investing. We work in partnership with our clients around the globe to deliver positive long-term ...
-
Company Secretarial Assistant
3 days ago
Barclays London, United Kingdom**Company Secretarial Assistant** · **London** · As a Barclays Company Secretarial Assistant in the Secretarial Services Team (SST), you will provide support to the Subsidiary Boards (including regulated entities) with transactional and entity lifecycle events. This is an opportu ...
-
Company Secretarial Assistant
1 day ago
Canopius London, United KingdomThe Role · We are looking for an energetic company secretarial assistant with a can-do attitude to be part of a growing and key team, supporting a world class business. This is a 6 month Fixed Term Contract. · Canopius is established as one of the largest managing agencies operat ...
-
Company Secretarial Assistant
4 days ago
Taylor Root Global Legal Recruitment London, United KingdomCompany Secretarial Assistant FTSE 100 · **Location** · London**Contract Type** · Permanent**Posted** · Posted 5 hours ago**Industry** · Telecommunications**Salary** · £ £45000 per annum**Expiry Date** · We are working with a household name who are looking for a Company Secretari ...
-
Assistant Company Secretary
1 week ago
Babcock International London, United Kingdom**Assistant Company Secretary**: · - Location: Westminster, London, GB, W1U 1QX- Onsite or Hybrid: Hybrid**Job Title: Assistant Company Secretary** · **Location: Westminster, London + Hybrid Working Arrangements** · **Compensation: £55000- £65000 dependant on experience** · **Rol ...
Company Secretarial Assistant - London, United Kingdom - Asta Capital Limited
Description
Job Description
To provide assistance to the Assistant Company Secretary and the Company Secretarial team as a whole in the delivery of high quality, professional company secretarial and corporate governance services to the business and to ensure a smooth operation of the Group and client's board and committee meetings. Be a team player and work closely with the Company Secretarial Assistant/Administrator, providing cover in their absence.
General Tasks:
Key Tasks:
Key Skills:
Key Technical Skills: