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    HR Regulatory Operations Coordinator - Southampton, United Kingdom - Aztec

    Aztec
    Aztec Southampton, United Kingdom

    1 week ago

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    Description
    Senior HR Operations Officer (18 month fixed-term contract)

    This position is part of the People Services Team, who are responsible for the full lifecycle of an employee from onboarding to offboarding.

    Provide guidance to Aztec employees and managers in core people policy areas including but not limited to:
    maternity, paternity, adoption and parental leave, sickness absence, flexible working and teleworking.

    Assist employees in understanding their rights and obligations, and ensure all documentation, trackers and systems are complete and up to date, including payroll.

    Act as the first point of escalation for any policy and process queries that the HR Officers and HR Administrators are unable to answer.

    Ensure process maps, procedure guides and forms are kept up to date and version controlled in light of any policy or legislative changes.

    Oversee the tracking of right to work compliance. Escalate any compliance issues or concerns to the People Operations Manager.

    Take the lead in ensuring that administrative and screening requirements are completed in a timely manner for all employees who are subject to the Senior Managers and Certification Regime (SMCR) in the UK, and Jersey Financial Services Commission (JFSC) rescreening in Jersey.

    Keep all stakeholders, including the SMCR Lead and UK Senior Compliance Manager, informed of progress and any issues or concerns.

    Manage the monthly processing of Real Time Promotions, ensuring that letters are drafted, systems are updated and change notifications are issued in line with any agreed SLAs.

    Ensure that all relevant data and changes are captured accurately within the HR system to support payroll processing and to ensure employee records comply with data privacy and other regulatory requirements.

    Contribute to and, where required, take the lead on continuous improvement projects.

    At least 3 years' practical HR experience working in a fast paced, high-volume environment of continuous improvement and change.

    Knowledge of HR best practice and employment legislation in one or more of our jurisdictions would be an advantage (UK, Ireland, Channel Islands, Luxembourg, US).

    Ability to learn and understand the core elements of policies, processes and procedures, whilst highlighting opportunities for improvement.

    Strong interpersonal skills, and a proven ability to develop good working relationships at all levels, both within the business, and with external service providers.

    Proven ability to communicate, both orally and in written English, in a clear and concise manner.
    A high level of computer literacy including MS Office products and HRIS/HCM systems.
    Travel to other jurisdictional offices may be required from time to time.

    We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development.

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