Executive Assistant - City of Kingston upon Hull, United Kingdom - Kingspan Data & Flooring

Kingspan Data & Flooring City of Kingston upon Hull, United Kingdom

2 weeks ago

Description

Job Description

Who are we?

Kingspan Data and Flooring is a division of the global Kingspan Group, an international manufacturer of construction materials. We have been involved in the delivery of flooring solutions for some of the most prestigious buildings in Europe. Our business in Europe is growing and it's an exciting time to help shape our future direction.

What will you be doing?

The Executive Assistant will work on a part-time basis (up-to 25 hours per week) to provide high quality and efficient administrative support to the General Manager and other senior management.

Key objectives in your role as Executive Assistant include:

Managing incoming phone calls and emails, event logistics and team meetings.
Supporting the Management Team on diary management, travel arrangements and processing expenses using SAP Concur.
General day-to-day administration such as meeting coordination.
Assisting the wider business with general administrative duties as required i.e. note-taking, data entry, etc.
Producing weekly and monthly reports and sharing with relevant parties.
Active management of the systems and databases, such as SharePoint.
Maintaining the highest standards of confidentiality in all aspects of work and be a trusted and professional ambassador for Kingspan.
Adhering to the Company's compliance obligations, policies, processes, and procedures.

We are committed to equality, diversity and inclusion in the workplace and are an equal opportunities employer. We welcome applications from all backgrounds.

What do you need?

Strong administrative skills and a keen eye for detail is essential.
PC literate and proficient in the full MS Office suite. Expense management using SAP Concur would be advantageous.
Strong communication skills, both written and verbal, with the ability to communicate effectively with stakeholders at all levels.
Ability to multitask, organise and prioritise workloads, ensuring strict deadlines are met.
Comfortable and confident in handling a wide range of data (including sensitive and personal information).

What can we offer?

We are proud to offer competitive salaries, bonus opportunities and generous pension contributions.
We know a work/life balance is important, which is why we offer 25 days' holiday entitlement and have an annual Christmas shutdown.
Corporate volunteering with paid time off to give back to our local community.
Unrivalled training and development opportunities. We prioritise developing both you and your career at Kingspan.
Getting to know your colleagues on a personal level is easy at KDF UK with social events scheduled throughout the year.
We are People Passionate and offer our employees unrestricted access to an Employee Assistance Programme and have dedicated MHFA representatives across the business.
We are part of the global Kingspan Group, which means direct access to careers opportunities worldwide

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