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    HR Operations Coordinator - Greater London, United Kingdom - Kirkland & Ellis

    Kirkland & Ellis
    Kirkland & Ellis Greater London, United Kingdom

    1 week ago

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    Description

    Job Description

    POSITION OVERVIEW

    This position supports the efforts of the Firm's Human Resources (HR) department, working with the HR Operations team to provide a seamless HR Operations service.

    JOB RESPONSIBILITIES

    HR Systems

    • Primary responsibilities are related to accurate and timely data entry into PeopleSoft for new hires, personal changes such as name, phone, address, email, citizenship, visa, education, languages, office/cube updates, teleworker agreements, etc for the London, Paris and Brussels office.
    • Support the HR Operations team in maintaining / auditing the PeopleSoft database for the London, Paris and Brussels office.
    • Provide support and guidance to London, Paris and Brussels staff in the use of PeopleSoft, including training new joiners.
    • Ensure any technical issues with the system are promptly raised.
    • Support the HR Operations team in testing bug/issue fixes, system enhancements and developments to PeopleSoft.
    • Provide ad hoc reports to Directors/Managers as and when required.
    • Work with the US and International offices on the transfer and secondment process.
    • Provide HR Operations back up for relevant team members in all critical PeopleSoft functions including timecard review.
    • Run queries out of PeopleSoft to support requests for data.
    • Respond to employee queries using standard email response templates and monitor London HR Operations inbox.

    Payroll

    • Responsible for input in PeopleSoft the monthly changes to payroll data for the London office.
    • Provide support for the preparation and validation of the monthly payroll information for the London office.
    • Responsible for running the Deduction Calculation (ded calc) process in PeopleSoft.
    • Responsible for running the monthly timesheet reconciliation process.
    • Responsible for running the monthly Associate Vacation reconciliation process.

    General

    • Responsible for monitoring, categorising and replying to emails sent to the London HR Operations mailbox and escalating where necessary.
    • Provide the HR Operations team with general administration on projects and other duties as needed.
    • Assist the HR Operations team with preparing and reviewing process documentation across the function.
    • Screen telephone calls and record messages for the HR Operations team.
    • Schedule meetings, manage diaries and take accurate meeting notes as requested.
    • Liaising with other departments within the London, International and US offices.

    QUALIFICATIONS

    Education, Work Experience, Skills

    • Previous experience of working with HR systems is essential.
    • Experience of PeopleSoft in a functional capacity is desirable.
    • Highly effective writing and communications skills, and the ability to communicate credibly and diplomatically with all levels.
    • Excellent time management and organisational skills, and the ability to simultaneously manage multiple highly detailed projects.
    • Interpersonal skills necessary in order to communicate with a diverse group of Attorneys, staff and clients and provide information with ordinary courtesy and tact while safeguarding confidentiality.
    • Excellent attention to detail and follow-through skills.
    • High comfort level with stressful job requirements. Ability to maintain professionalism under pressure.
    • Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters.
    • Ability to solve problems on an immediate basis and work using initiative.
    • Ability to perform technical numeric calculations and demonstrate a good understanding of figures.
    • Ability to demonstrate a flexible and hands-on attitude.
    • Ability to multi-task, remain focused in a demanding environment and work well under pressure.
    • Ability to remain customer focused.
    • Ability to work well within a team.
    • This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities duties and skills required for this job classification.

    Technologies/Software

    • Experience of MS Office with advanced Excel skills.
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