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    Bid Manager - London, United Kingdom - Royal United Services Institute

    Royal United Services Institute
    Royal United Services Institute London, United Kingdom

    3 weeks ago

    Default job background
    £45,000 - £55,000
    Description

    Reports to:
    Director Research Business Development


    Team:
    Business Development

    45,000-55,000 per annum (depending on skills and experience).

    Location:
    London, Hybrid (min. two days a week)


    Contract:
    Full-time Permanent

    The Royal United Services Institute (RUSI) is one of the world's leading research think-tanks in the field of defence, security, and geopolitics.

    The Research Business Development team was established in 2023 to support RUSI's nine research groups to meet their annual funding targets by responding to competitive bids, proactively identifying new funding opportunities, and sharing best practice across the organisation.

    Outcome-led - we want to see results from our work and care about making a tangible difference.

    Sustainability - we think of the long-term, taking the time to fix issues so they don't arise again and ensuring that our working patterns are healthy and productive.

    Reporting to the Director, Research Business Development, the successful candidate will lead the process for preparing high-value bids, including drafting sections of the narrative and reviewing budgets, and be responsible for building central resources to improve and facilitate effective business development operations.

    This is a highly collaborative role that involves building very strong internal relationships at all levels of the organisation and with external stakeholders and skilfully managing competing priorities, personalities, and deadlines.

    We are seeking a team player with a pragmatic and positive attitude, who will enjoy learning about RUSI's research areas and building stronger systems and processes to help us to make Business Development more efficient and successful.

    End-to-end project management of high-quality bids, including tender responses, funding applications and requests to participate.

    Compile and arrange high-quality and compelling bid language working with subject matter experts, draft responses to institutional questions, and offer quality assurance ahead of submission.

    Review project budgets to be signed off by RUSI's COO, ensuring that they are prepared consistently and in line with RUSI policies and funder requirements, working with RUSI research teams to achieve this.

    Maintain a centralised database and disseminate up-to-date information on each funder's practices, key dates, preferences, upcoming opportunities etc.

    For all other bids, review budgets for accuracy, competitiveness and to ensure costs are in line with RUSI's policies and previous submissions, and, once finalised, seek approval from the COO.

    With support from the BD team, develop and execute a plan to inform, train and mentor research and central services colleagues on best practice for bids, including a focus on wider business awareness.

    Respond to due diligence requests received by RUSI from research funders, ensure we have a central database of up-to-date policies and documents required to respond successfully and quickly.

    Work with the Business Development team to build organisational systems and processes for effective BD, collaborate with BD colleagues to share feedback and ideas, support each other, and develop central projects to improve BD across the organisation.

    Attend Business Development meetings with research groups and build strong relationships with project managers and project officers, capturing feedback and seeking input to BD processes and practices.

    An extensive track record of submitting high-quality research project proposals to the funders listed above, with a demonstrable success rate.

    A track record of producing and reviewing small, medium, and large project budgets, often with specific funder requirements, and an understanding of how to develop competitive financial bids.

    Strong knowledge and awareness of common requirements for bid submissions, including statements on duty of care, quality assurance, supply chain management, gender, and diversity, equity, and inclusion.

    Outstanding time management skills and a willingness to work flexibly, juggling shifting priorities and competing deadlines, while managing people's expectations effectively with the support of the Director of Research Business Development.

    Experience in training colleagues on best practice and developing associated materials.
    Strong IT and Microsoft skills (Excel, Word, Outlook, and PowerPoint)
    Project management certification such as Prince 2.
    25 days annual leave (rising with service)
    ~ Additional days off during Christmas -RUSI Christmas closure days
    ~ Generous pension contributions at 6% employer contribution,
    ~ Access to 24/7 Employee Assistance Programme
    ~ Season ticket loan
    ~ Enhanced sick pay
    ~*Enhanced maternity and paternity leave

    *Our stakeholders, transactions, and projects are international and diverse, so we work hard to create inclusive teams that support our efforts and each other. We are committed in promoting equality and diversity in our workforce and make it as diverse as the communities we serve. Our recruitment data helps us monitor the effectiveness of our recruitment practices in order that we can continue to improve on creating a more diverse workforce.
    Please note that this data will be kept confidential and separated from your job application.
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