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    Business Support Officer/ Ea - London, United Kingdom - Avencia Consulting

    Avencia Consulting
    Avencia Consulting London, United Kingdom

    3 weeks ago

    Default job background
    Description

    The Lloyd's Market Association (LMA) has a London based vacancy sitting within the Business Support team, providing full Executive Assistant (EA) support to a member of the Leadership Team.

    Core remit includes extensive diary management, inbox management, collating and assisting in the production of communications, coordinating travel and itineraries and organising events and meetings.

    This role plays an essential part in providing high level support to the wider LMA and supporting the Business Support Team Manager to provide a safe and tidy working environment.

    As such, it will be a requirement to spend up to 5 days a week in the office, to meet with business needs.

    To provide full EA support to a member of the LMA Leadership Team, operating as a gatekeeper.

    The role holder will work collaboratively as a member of the Business Support team to meet with overall LMA business needs sharing workloads.


    Diary support:
    absence cover / support to members of the Business Support Team.
    Attend events (where applicable) to offer support.

    Travel:
    arrange travel, hotel accommodation and itineraries within budget constraints.
    Creation of business documentation including PowerPoint presentations in accordance with branding guidelines.
    Assist with the development and delivery of business area specific communications - internal and external.

    Team tracker:

    t ake ownership and proactively track progress against the team(s) projects and report on progress in line with the Engagement Strategy.


    Office support:
    Carry out office inductions for all new staff members
    Support with H&S -support the BST Manager with risk assessments, DSE assessments, training and audits.
    Support the BST Manager to manage the office space including moves or refurbishments and changes to workstations
    Build and maintain relationships with key service providers;
    source new service providers where applicable

    Assist the BST Manager by sending timely communications to staff with information about the office, Lloyd's and / or the City i.e.

    warnings of train strikes.

    IMIS updates:

    proactive ongoing management of the member database (IMIS) ensuring content is kept up to date for all member companies under the guidance of the Communications team and your Leadership Team member(s).


    Website:
    proactively update the LMA's website pages in a timely manner under the direction of the business area(s).

    Reception cover:
    cover the LMA reception desk during busy periods and periods of absence (holiday and sickness, for example). Ensure reception, meeting rooms and the staff room are tidy and well stocked
    Liaise with Lloyd's Facilities and Security to resolve any issues.

    LMA culture:
    organise events, services & activities and create communications to positively enhance the LMA internal culture and environment i.e. social, charitable activities.

    Maintain a high level of confidentiality, sensitivity and political awareness when dealing with highly sensitive data and operating as gatekeeper of your respective Leadership Team member(s).

    Travel coordination and event management.
    Excellent IT Skills (MS Office, Word, Excel and Power Point Presentations).
    #
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