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    Executive Assistant to Support CEO - York, North Yorkshire, United Kingdom - 19 London

    19 London
    19 London York, North Yorkshire, United Kingdom

    4 weeks ago

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    Description

    We have an incredible opportunity for an experienced Executive Assistant to support a highly successful and active entrepreneur who leads a global enterprise as Chairman and Global CEO.

    The principal has a demanding domestic and overseas travel schedule but spends the majority of their time focused on the UK and European operations.

    The EA will work closely with the principal's overseas family office and must work seamlessly with the PA in the family office on all matters, including travel, calendar appointments and time management.

    This role is based in the main headquarters in North Yorkshire, with the requirement to travel (possibly at short notice) to the secondary headquarters, located in Lincolnshire, from time to time and occasional but seldom requirement to travel to other locations in the UK and Europe in support of the principal.

    There is a requirement for ad-hoc out-of-hours and weekend work which will be virtual when the principal is in the UK, and the incumbent must be prepared to work flexibly to suit the business and chairman as well as accommodate time differences between various locations.

    Benefits include 25 days holiday plus bank holidays and a competitive contributory pension.

    Working closely with the principal's family office, this role's primary focus is the chairman's business travel and meeting schedule, ensuring the schedules of other key executives are deconflicted.

    Meet all business (and occasionally personal) travel needs of the chairman, both domestic and international.

    Perform all liaisons with all supporting staff, including aircrew and hotel/house managers, to ensure all detailed requirements are addressed in full and in advance.

    Monitor ongoing travel planning and in-progress trips. Be prepared at short notice to support additional requirements/changes to travel plans.
    Execute all aspects of the chairman's travel planning/bookings. Continuous and seamless liaison with the Family Office and the PA – both based overseas.


    Note:

    The PA is responsible for the personal and family aspects, including travel, hence the need to work closely with the EA at all times.

    The successful candidate must have the sophistication and worldly experience necessary to understand and appreciate the needs of an HNW individual and the circles in which they move.

    Considerable demonstrable experience with complex travel arrangements, including private aviation, car service, and domestic and international travel providers.

    Experience in complex diary management covering multiple time zones and especially the skills to act as a gatekeeper for the principal, protecting their time and ensuring that only those meetings that are required are added to the calendar.

    Exceptionally efficient time-management skills and truly exceptional attention to detail.
    Ability to delegate tasks and monitor progress, ensuring adherence to timelines in support of the chairman's objectives.

    Robust and astute operator able to conduct themselves with gravitas to achieve the desired objectives in regard to personal travel, bookings and short-notice changes to the programme.

    Excellent IT skills – MS Excel, Word, Outlook, PowerPoint.
    Fluent in English – in both written and spoken.
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