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    Office Manager - Cambridge, United Kingdom - Cambridge Intelligence

    Cambridge Intelligence
    Cambridge Intelligence Cambridge, United Kingdom

    2 weeks ago

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    Description

    So, you're a people person who loves to organise and get things done?

    As our office manager, you'll be based in our central Cambridge office full time, looking after all of our facilities and admin needs - from dealing with suppliers to managing health & safety, to organising company events.

    What's involved?

    Some of the role's core responsibilities include:

    • Office management
      • Answering phones and managing post
      • Maintaining office attendance logs
      • Monitoring and ordering office supplies (stationery, kitchen, etc.)
      • Liaising with the finance team on cost tracking and PO Numbers
      • Being proactive in bringing forward ideas to improve the office space
      • Organising monthly birthday celebrations
      • Ordering lunches for any onsite meetings
      • Event organisation; company annual events, seasonal initiatives etc.
      • Assisting the People Team with HR and Talent related tasks including onboarding, posting job adverts and policy updates
    • Facilities management
      • Managing suppliers (cleaners, stationery & office equipment suppliers etc.) and their contracts to maintain office upkeep
      • Project management of office improvement tasks
      • Maintaining building maintenance logs
      • Liaising with maintenance contractors, negotiating prices and overseeing work delivery
      • Ensuring health & safety compliance, including running the annual audit with our consultant
      • Undertaking emergency light testing, legionella testing, fire drills and other safety checks on a regular basis

    Requirements

    Are you a good match for this role?

    If you're a helpful and organised person, with previous office management and administration experience, this is the role for you.

    You'll need to be happy working with our team in the office, but also capable of working independently during quieter periods to get things done. You'll need a flexible approach to problem-solving too - able to take on new challenges and tasks as they arise. This is a role with lots of variety, with no two days the same.

    You might also have experience of

    • Google suite and Microsoft office
    • Supplier and contract management for cleaners, maintenance and security companies
    • General office management and administration experience
    • Coordinating events, as well as people and culture initiatives
    • Recruitment admin
    • Being a first aider and fire marshal

    Who you'll work with

    Everyone But you will work especially closely with IT, our finance team and our head of people on IT equipment, suppliers contracts and general administration.

    Opportunities to grow

    There's no shortage of areas and opportunities to get stuck into. You'll have the chance to broaden your experience with contract management, event organising, environmental and wellness initiatives.

    Three reasons to join us

    • Events coordination - you'll be our main events organiser whether that be choosing venues for our company meetings,or menus for our summer and christmas parties
    • Keeping the office a place people want to work - you'll have the autonomy to make changes that will make our workspace a place that people enjoy using
    • Playing a key role in keeping everyone safe at work - you'll be key in ensuring our health and safety compliance

    Benefits

    We've created a great selection of perks including:

    Pension - up to 6% employer contribution

    Medical and Dental Insurance (BUPA)

    10% discretionary bonus

    25 days annual leave

    5 days of professional development paid for by the company

    Death in Service benefit

    Flexible holiday benefits

    Cycle scheme (fully funded by the company

    Be yourself

    We want to build a fair, respectful and welcoming company, where everyone feels at home. That means taking a long-term approach to equality, diversity and inclusion – not treating it as a tickbox exercise.

    With the help of our EDI group, we're working to make every aspect of the business – including recruitment – fair, respectful and inclusive.

    No agency approaches please, we're only hiring directly.

    You must have the right to work in the UK without the need for future sponsorship.

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