Legal Operations and Company Secretary Co-ordinator - London, United Kingdom - Fastmarkets

Description

To support the Legal, Risk and Compliance function (LRC) by managing Fastmarkets' the day-to-day administration of the team and support with company secretarial responsibilities.

The role will triage all general queries received by the team, assisting the team on projects, managing the processing of invoices and expenses and organising team meetings.

In addition to this, a key part of the role is to assist with the management of the provision of company secretarial services for the group's legal entities and directors, including: assisting the General Counsel with the preparation of board and committee packs, statutory compliance, maintaining statutory books, drafting and lodging required forms with Companies House in the UK and international regulatory bodies, liaising with local counsel regarding company secretarial matters, document preparation, execution and general administration.

The role sits in the newly established LRC function within Fastmarkets. LRC is responsible for managing legal, risk, compliance, privacy, Co Sec and ESG on a global basis across the business. The General Counsel reports to the CEO and the team is viewed as a genuine business partner, critical to helping the organisation deliver its strategy.

Principal Accountabilities

• Work closely with LRC team members to manage, track and triage incoming queries from the Fastmarkets business teams
• Assist the General Counsel with the preparation of board and committee packs, ensuring the smooth running of board and committee meetings, liaising with attendees, coordinating attendance etc.
• Manage the administration of the LRC team including document and resource management
• Provide co-ordination and secretarial support on ad hoc projects, including M&A integration, group reorganisations, new company incorporations and entity strike offs
• Manage the provision of company secretarial services for the group's legal entities and directors.
• Ensure Fastmarkets maintains statutory registers for each of the group's subsidiaries, managing all relevant correspondence and preparation of board/shareholder documentation
• Liaise with local counsel regarding company secretarial matters, document execution and general subsidiary management
• Draft and lodge required forms with Companies House in the UK and international regulatory bodies
• Assist with the coordination and preparation of statutory accounts and governance reports for the group
• Respond to queries regarding the group structure, preparing and maintaining guidance for the business regarding the same
• Assist with the preparation of FBA-OY board and BEOC committee packs, ensuring the smooth running of board and committee meetings, liaising with attendees, coordinating attendance etc.
• Process invoices and expenses on our payment systems and following up on invoicing queries
• Organise team meetings and offsites as required
• Administration of new starters in the team
• Other ad hoc UK and international company secretarial work as required from time to time

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world's leading and most trusted price reporting, events, and intelligence service for the markets we serve. We're proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully.

If you are open-minded, curious, resilient, solutions-oriented and committed to promoting equality, then read on.

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

• Experience as a Legal administrator supporting a busy team.
• Experience of Company Secretary duties within a small private company
• Excellent Microsoft Office skills (particularly MS Word and PPT)
• Experience working with directors (or equivalent) and other senior leaders
• Adopts a methodical approach with excellent attention to detail
• A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalism
• Good time management, prioritisation skills and ability to manage a busy workload
• Proactively seeks out opportunities to improve processes and ensure the effective functioning of the LRC team and wider business
• Strong verbal and written communication skills
• Able to work confidently and autonomously where required, while recognising when to ask for direction
• ICSA qualifications would be beneficial
• A pro-active approach, anticipating the needs of the team
• Ability to learn to work with in-house software packages or databases (eg CSC, Visio)
• Ability to remain calm under pressure
• Personable and able to build relationships with the team and others in the business

If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.

Our Values

Fastmarkets people come from all different walks of life. It's this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers' experience and our business performance
  
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
  
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
  
• INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
  
• CUSTOMER CENTRIC. We are customer-centric in all that we do
  
• COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

You've read a little about us – now it's over to you

If you like what you've read so far and think you can see yourself as a Fastmarkets person, it's time to fill in your application form. This form is an important part of the selection process: it's used to determine whether or not you'll be chosen to have an interview and acts as a basis for the questions we'll ask you on the day.

It's vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you're great.