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    Executive Assistant - London, United Kingdom - Calibre One

    Calibre One
    Calibre One London, United Kingdom

    1 week ago

    Default job background
    Human Resources
    Description

    A leading transatlantic boutique executive search firm is looking for an Executive Assistant to join their expanding team.

    We offer:

    • Flexible working
    • Great team culture
    • Company benefits

    This role requires a very high degree of trust, accuracy, attention to detail and confidentiality to effectively support the workload of several Partners and their delivery team including but not limited to:

    • Extensive diary management for Partners including scheduling of face-to-face meetings, Zoom calls, BD development meetings, restaurant bookings etc.
    • Preparing all meeting documentation with heavy focus on PowerPoint presentations and Word documents
    • Balancing and co-ordinating different types of workload on a daily basis and keeping Partners up to date with diary changes or business priorities
    • Making travel arrangements and creating itineraries for Partners and also Clients/Candidates
    • Action issues of importance arising in the absence of Partners to ensure that matters are prioritised and dealt with appropriately minimising delay
    • Fielding telephone calls, taking accurate messages and acting on them if appropriate
    • Formatting candidate CVs and interview reports, drafting proposals, contracts etc.
    • Keeping Client/Candidate details up to date on the company database
    • Compiling expenses reconciliation on a montly basis
    • Reception duties when in the office - booking meeting rooms and greeting guests
    • Work closely and effectively in a collaborative and supportive way with other EAs and the Operations Department
    • Be proactive in offering support to the wider team as and when necessary

    Keys skills and experience

    • Previous experience of working in executive search or similar fast-paced environment ideal
    • Excellent organisational skills with extreme attention to detail
    • Warm but professional communication style; confident when relating to individuals at all levels
    • Resilient personality; able to remain calm under pressure whilst prioritising competing demands
    • Good team player; able to build a good rapport with the team and 'muck in' attitude
    • Fluent written and spoken English
    • Strong knowledge of Microsoft Office (Outlook, Word and PowerPoint); fast and accurate typing, first class formatting and proof-reading skills
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