Jobs
>
Luton

    Office Co-Ordinator in EventsOffice Co-Ordinator in Events - Luton, Bedfordshire, United Kingdom - The Chalk Hills Academy

    The Chalk Hills Academy
    The Chalk Hills Academy Luton, Bedfordshire, United Kingdom

    1 week ago

    Default job background
    Description
    Events Coordinator

    The Chalk Hills Academy are looking to recruit an organised, reliable, and confident Events Coordinator to oversee and manage school lettings.

    As an Events Coordinator you will oversee and manage bookings, coordinating with lettings clients, as well as managing the facilities during each booking, and be eager to generate new business by marketing and promoting the academies facilities.

    At our Academy, you will find supportive and encouraging colleagues within school leadership and throughout the school.

    It is incredibly important to us here at The Chalk Hills Academy that all our staff feel valued, listened to, mentored, challenged and given adequate opportunities to develop.

    School community lettings and private hire

    Salary Scale :
    NJC L4 9£25,119 actual salary (37 hrs per week over 52 weeks) 26 days holiday
    Previous experience in School Facility hire.

    • Flexible in working hours, available to cover at short notice.
    • Oversee and manage the facilities for out of hours lettings. Including 3G Football pitches, Dance studios, sports halls, classrooms, and various other facilities.
    Oversee and manager internal school events. Oversee and manage the lettings booking system and email account and liaising directly with clients over their requests.
    Liaising with lettings clients and internal school events to ensure accurate bookings.
    Tracking and monitoring lettings income and associated budgets.
    To report trespass, theft, or unauthorised parking of vehicles to the schools Site manager.

    To oversee the security of the premises during lettings and on lock up, working with the security guards on site and liaising with the security contractors.

    Ensure that staffing rotas are planned in advance, arrange cover for absent staff and keep the lettings diary up to date, accurate and shared amongst relevant parties.

    Liaise with the Trust Finance Team as required to ensure appropriate and accurate billing of letting bookings.

    To update and maintain the school website with respect to lettings and liaise with the school's IT and Marketing Manager accordingly.

    Work around school commitments with Hirers and offer facilities in other academies around the Trust.
    Address all complaints with an effective resolution.

    Oversee general porterage duties related to lettings or school events, including moving sports equipment within the school ensuring the effective set up and take down of lettings equipment, communicating tasks to the site team and security guards with prior and sufficient notice.


    • Perform duties in line with health and safety regulations (health and Safety at work act 1974) and act where hazards are identified, reporting serious hazards to the Trust Manager for Facilities and Estates immediately.
    • Undertake regular health and safety checks of buildings, grounds, fixtures and fittings (including compliance with fire safety regulations) and equipment, in line with other schedules to ensure that all facilities are fit for purpose.
    • Adhere to the school, Trust, local and national authorities' guidelines, and exercise professional discretion at all times.
    • Be aware of, and comply with, policies and procedure relating to child protection, health, safety and security, confidentiality and GDPR regulations, reporting all concerns immediately to an appropriate person.
    • Participate in training and other learning activities and performance development as required.
    • Contribute to the overall ethos/work/aims of the school and Trust.
    • To undertake First Aid and Fire Warden training and act in those capacities upon qualification
    • From an extensive Wellbeing package to an onsite car wash, you can be reassured that we have your best interests at heart.
    (We believe in the safeguarding and welfare of children and expect all staff to share this view'.

    The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.

    Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service.

    TheDepartment for Education (DfE) has set out statutory guidance 'Keeping Children Safe in Education' for schools and colleges on safeguarding.

    Safeguarding is defined in paragraph 4as:
    "Protecting children from maltreatment; preventing impairment of children's health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes."
    The definition of 'children' includes everyone under the age of 18.
    #
  • Marketing, Advertising and PR

    Events Co-ordinator

    2 days ago

    Marketing, Advertising and PR Luton, United Kingdom

    Job Title: Events Co-ordinator · **Salary**: £26,000 - £29,000 pa · Location: Remote / Travel to events / Office based in Luton · Contract: Permanent · Hours: 37.5 hours per week · Are you looking for the next step in your events career? · Do you want to work for a well-establish ...

  • Harpenden Golf Club Ltd

    Events Co-ordinator

    1 week ago

    Harpenden Golf Club Ltd Harpenden, United Kingdom

    Harpenden Golf Club are looking to recruit a part-time (25hrs/wk) Events Co-Ordinator to work within the busy office environment, to oversee the delivery of events within the Club. We have over 850 Members and oversee a busy golfing, social and function calendar. · The role will ...

  • Burton Bolton & Rose Recruitment Services Limited

    Events Co-ordinator

    12 hours ago

    Burton Bolton & Rose Recruitment Services Limited Borehamwood, United Kingdom

    **Events Co-ordinator** · **Borehamwood, Hertfordshire** · **£29,500 + Pension + Parking** · This position would suit an Events Co-ordinator who is used to arranging corporate hospitality and arranging worldwide events for Senior Managers. · **Some of your duties will include**: ...

  • The Event Umbrella

    Event Co-ordinator

    1 week ago

    The Event Umbrella London, United Kingdom

    **About us**: · Launched in 2005, The Event Umbrella produces and facilitates extraordinary events, offering a variety of event management solutions. Across our Place and Live teams, we have specialists in land management, strategy and development, production, curation, artist an ...

  • Regan & Dean Recruitment Ltd

    Event Co-ordinator

    3 days ago

    Regan & Dean Recruitment Ltd London, United Kingdom

    **_Excellent opportunity to work on a brilliant variety of events, including awards, dinners, conferences, at this leading media company - lovely team to join, and fab 2023 opportunity to fly_** · **THE COMPANY** · This successful and established Media Company has a number of lea ...

  • Ashridge House

    Event Co-ordinator

    1 week ago

    Ashridge House Berkhamsted, United Kingdom

    **The Opportunity** · Ashridge House, is an award winning Grade 1 listed neo-gothic mansion with extensive meeting and event facilities comprising 190 bedrooms, over 30 meeting and conference rooms, 55 syndicate rooms, 7 function rooms and 190 acres of historic parkland and garde ...

  • US Lawsupport

    Events Co-ordinator

    5 days ago

    US Lawsupport London, United Kingdom

    An International law firm based near Chancery Lane are recruiting a permanent Events Co-ordinator. · For this position they are seeking someone with ideally 2 years previous events experience from either a law firm or professional services or financial background. You must also h ...

  • Petersham Nurseries - Events

    Events Co-ordinator

    4 days ago

    Petersham Nurseries - Events London, United Kingdom

    Petersham Nurseries have a fantastic opportunity for an experienced Events Co-ordinator to join our Events Team at our Covent Garden site reporting to and working in collaboration with our Head of Events. We are looking for a passionate individual with the ability to build strong ...

  • Arrhythmia Alliance

    Events Co-ordinator

    1 week ago

    Arrhythmia Alliance Vauxhall, United Kingdom

    Job description · **Title**: Events Co-ordinator · **Reports to**: Senior Projects & Events Administrator · **Based**: Remotely - But able to travel as and when required to Regional Meetings and Events · **Job Purpose**:Responsible for assisting the Events Manager and Charity wit ...

  • IG Group

    Events Co-ordinator

    2 days ago

    IG Group London, United Kingdom

    Job Title · Events Co-ordinator · **Job Description**: · Role purpose: · To support the events manager and premium client management team in the planning, delivery, and communication of premium event experiences and tickets to valuable clients. This will entail dealing with iconi ...

  • Delinian

    Event Co-ordinator

    4 days ago

    Delinian London, United Kingdom

    **Job Advert**: · **JOB TITLE**: Event Co-ordinator · **BRAND**: Legal Media Group · **REPORTS TO**: Operations Manager / Head of Awards & Events Operations · **DEPARTMENT**: Operations · **LOCATIONS**: London · ABOUT THE COMPANY · Our Legal Media business serves professionals ac ...

  • bartlett mitchell - #HLHolborn

    Event Co-ordinator

    3 days ago

    bartlett mitchell - #HLHolborn London, United Kingdom

    **SKILLS** · - They should maintain the highest standards of hospitality in a corporate environment · - Strong organizational skills, with the ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment. · - Excellent communication skills, both ...

  • Outsourced Events Ltd

    Event Co-ordinator

    1 week ago

    Outsourced Events Ltd London, United Kingdom

    **Your mission**: · **The Company** · For over 21 years, we have been delivering high-quality events to some of the largest technology and association organisations. Working for Outsourced Events is not just a job. Our success has only been made possible thanks to the dedication ...

  • Sodexo

    Events Co-ordinator

    1 week ago

    Sodexo London, United Kingdom

    Job Introduction · Are you a dynamic and creative individual with a passion for delivering exceptional events? Join our client, a leading global media brand, as an Events Coordinator responsible for planning and executing a variety of functions at our central London offices. · ** ...

  • Churchill Service Solutions

    Recruitment Co-ordinator

    1 week ago

    Churchill Service Solutions Luton, United Kingdom

    Recruitment Co-ordinator - Luton/Remote · Part-time 22.5 hours a week, Able to fit in with school hours · At Churchill, we put our people first so that they can deliver outstanding service to our clients. We recognise that our client's environment reflects their brand and provide ...

  • Active Luton

    Streettag Co-ordinator

    2 days ago

    Active Luton Luton, United Kingdom

    **StreetTag Co-Ordinator** · **Be Active** · **Active Partnership** · **Part time - 22 hours per week** · **£25,768 per annum, pro rata** · A tremendous opportunity has become available for a passionate and talented individual to take on a role within the Active Partnership's Chi ...

  • Air Culinaire Worldwide

    Operations Co-ordinator

    1 week ago

    Air Culinaire Worldwide Luton, United Kingdom

    **Job description** · **Job description - Operations Co-ordinator Luton** · **12 month secondment - Start date April 2024** · **Job Purpose**: · To actively participate in the daily running of the operation at Luton. Providing catering for private aviation and hotel restaurant se ...

  • Birthrights

    Training Co-ordinator

    1 week ago

    Birthrights Luton, United Kingdom

    Job description · We need a strong team-player and self-starter to capitalise on the huge potential we can see in our training offering. · We are looking for someone who can bring their expertise and knowledge of developing and expanding training programmes in other charities or ...

  • bondcare

    Activity Co-ordinator

    6 days ago

    bondcare Luton, United Kingdom

    **Skills, Knowledge & Qualifications** · **Required**: · - Proven ability to develop and organise a range of events/activities for Service Users in all categories · - Friendly, creative and confident · - Good numerical and word processing skills · - Genuine interest in working wi ...

  • Bedfordshire Hospitals NHS Foundation Trust

    Screening Co-ordinator

    4 days ago

    Bedfordshire Hospitals NHS Foundation Trust Luton, United Kingdom

    This post is an exciting opportunity for a midwife who has a passion for patient safety and quality assurance and standards. · We are looking for a midwife to lead our Antenatal and Newborn screening services on our Luton site to ensure that that we continue to meet our high stan ...