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    Personal Assistant - London, United Kingdom - Janus Henderson

    Janus Henderson
    Janus Henderson London, United Kingdom

    Found in: Talent UK C2 - 2 days ago

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    Description

    Overview of the role

    You will provide administrative support to the Global Heads of Business Change and Operational Transformation and other London-based leaders in the COO organization (ca. 8-10 people in total).

    You will act as an ambassador for the wider COO function, being a first point of contact. The role reports to the Executive Assistant to the COO and Global Head of Operations.

    Duties and responsibilities

  • Manage diaries where required, prioritising and filtering out non-essential meetings.
  • Arrange internal and external meetings, conference, and video calls.
  • Provide general secretarial and administrative support, including but not limited to: Word documents, PowerPoint presentations, and travel arrangements.
  • Provide secretariat support to key meetings as required and committees and forums, to include agenda setting, room bookings and meeting scheduling. This might include attendance at key meetings and may also include minute taking/action tracking.
  • Arrange team meetings, coordinating global attendees to ensure optimum time slots; logistics planning including set up and management of video conferencing as required.
  • Be responsible for travel booking and management.
  • Support on specific initiatives where extra administrative support is required. (Examples might include administration required to engage third party consultants or new starter onboarding.).
  • Provide cover for the other administrative roles in the COO department.
  • Carry out additional duties as assigned.

    • Technical skills and qualifications

  • Previous secretarial or administrative experience is preferred
  • Advanced Word and PowerPoint, Intermediate Excel and competence at learning new IT applications

    • Competencies required

    In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:

  • Good analytical skills and ability to present clear written and verbal reports
  • Excellent communication skills
  • Ability to proactively build relationships both internally and externally, acting as a real team player who enables success in a busy and dynamic team environment
  • Good planning, organisiational and prioritisation skills essential, with ability to meet tight deadlines, juggle multiple demands, and be adaptable and flexible to meet the needs of the team
  • Strong attention to detail
  • Ability to work on own initiative and be proactive to the needs of the team
  • Discretion and professional demeanor at all times

    • Compliance requirements

    At a minimum the role will require you to:

  • Place the interest of Janus Henderson's Clients first, act in accordance with TCF (Treating Customers Fairly) principles
  • Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required
  • Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required
  • You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary.

    • At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you We understand everyone has different commitments and while we can't accommodate every flexible working request we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at

    Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

    Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.

    Janus Henderson Investors is an equal opportunity / Affirmative Action employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

    Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion).

    You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position.

    You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

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