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    Senior Administrator - Birmingham, United Kingdom - Irwin Mitchell

    Irwin Mitchell
    Irwin Mitchell Birmingham, United Kingdom

    1 week ago

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    Description

    Your Role

    and What You'll Be Doing

    To work collaboratively as part of a national team to provide comprehensive administrative support to the fee earning team thereby assisting in the delivery of a quality service to our clients.

    You will be required to:

  • Support fee earner email management, ensuring emails are filed in the relevant electronic system in accordance with procedures, processes and policies. Provide paper filing support in situations where digital filing is not possible.
  • Prepare outgoing post following procedures in a timely manner.
  • Support fee earners in the preparation of court bundles where required.
  • Assisting PA's with uploading/labelling documents to IM Share
  • Assisting PA's with booking travel and accommodation in accordance with company policy
  • Matter maintenance - to ensure accurate cost estimates are maintained on the matter on the 3e system and clients are regularly informed of cost updates.
  • Ensure safe keeping of client original documents and that these items are returned to clients at the end of their matter.
  • Ensure all incoming post is reviewed by a suitable fee earner in a timely manner.
  • Work collaboratively with the team PAs to provide a seamless and efficient, top quality service to clients, fee earners and third parties
  • Assisting PA's with fee earner expenses
  • Assisting with meeting room/desk bookings
  • Uploading BD information onto Peppermint system
  • All other ad hoc tasks required
    • About You
  • Administrative experience (legal administrative experience desirable)
  • Able to use own initiative
  • Good verbal and written communication
  • Time management and organisation
  • Professional presentation
  • Ability to work flexibly and under pressure
  • Knowledge of legal procedures desirable
    • Our Benefits - What We Can Offer You
  • Flexible working options - Make work fit around your life, not the other way around.
  • 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too
  • Generous and flexible pension schemes.
  • Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
  • Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.

    • We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported to work in a way that best suits you. This includes our Flexible by Choice programme which gives our colleagues more choice over how they wish to work subject to role and client requirements.

    We have recently been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2023

    Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.

    Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.

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