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Facilities Manager - Staines-upon-Thames, Surrey, United Kingdom - ADP
Description
ADP is hiring a Facility Coordinator UK, Ireland & SAYou will be responsible for managing all aspects of ADP offices and building infrastructure across UK, Ireland and South Africa.
Supporting ADP leaders and associates with office operations, providing a high quality and pro-active service, effective communication with stakeholders, peers, vendors, other tenants resulting in a high level of internal client satisfaction.
A little aboutADP:
We are a global leader in human resources technology, offering the latest AI and machine learning-enhanced payroll, tax, human resources, benefits, and much more.
We've received recognition as a global Best Places to Work and a recipient of many prestigious awards for diversity, equity, and inclusion, including a DiversityInc Top 50 Company, Best CEO and company for women, LGBTQ+, multicultural talent, and more.
Learn more about DEI at ADP on our YouTube channel:Motivate a team of associates and/or contractors through effective management and personal development.
Manage and monitor third party suppliers to deliver high quality Facilities services, like; reception, cleaning, security guarding, catering/vending, mail/postal, equipment maintenance, waste.
Manage office space utilization (analysis of available space, optimization of its use, layout of workstations, changes of working practices).
Ensure compliance with legislative, health & safety and environmental requirements, including all contractors who come on site.Responsible for maintaining and implementing an emergency response policy for the managed sites.
Develop annual Facilities budgets (within ADP's planning process), monitor purchase orders and invoices to keep actual costs within budget.
Raise and coordinate approval of purchase requests in Ariba system for office related products and services.Work closely with ADP's Security team (GSO) on ADP's Access Control and CCTV systems, reporting any known faults as quickly as possible.
Work closely with ADP's IT team (GETS) on IT equipment installation and changes requiring electrical or mechanical works.Work closely with ADP's Finance team on budgeting, financial approvals and cost tracking.
Work closely with ADP's HR and Legal teams to ensure the managed sites are compliant with local employment legislation and best practice at all times.
Work closely with ADP's crisis management team in the event of a crisis impacting any of the managed sites, to support affected ADP associates, contractors and properties.
In offices where ADP does not have a Facilities resource on site, work with other teams on site to provide Facilities support, services and make changes.
Implement International Facilities projects and processes as required.Implement and support global and local Sustainability initiatives.
Implement and support OHS policies and processes.
Respond, track and resolve all facilities requests raised by associates in the relevant tool.
Ensure Facilities policies and procedures are kept updated and implemented.
Arrange cover when Facilities' associates or contractors are absent.
Provide reports on Facilities metrics as required.
Experience in Facilities related positions
Bachelor's degree preferred
Occupational health and safety qualification preferred (NEBOSH or similar)
Good knowledge of Microsoft Office (outlook email & calendar, word, excel, etc.)
Ability to lead local team
Be ready and willing to support organization out of business hours when needed
Be yourself in a culture that values equity, inclusion, and belonging and creates a safe space for diverse perspectives and insights.
Belong by joining one of ten Business Resource Groups where you can connect globally with networks and allies who share common interests and experiences.
Grow your career in an agile, dynamic environment with plenty of opportunities to progress.Continuously learn through ongoing training, development, and mentorship opportunities.
We're here to provide exceptional service to our clients, and none of that happens without each of us taking care of ourselves and being there for one another.
Join a company committed to giving back and generating a lasting, positive impactupon the communities in which we work and live.
Company-paid time off for volunteering for causes you care about.Diversity, Equity, Inclusion & Equal Employment Opportunity at
ADP:
ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability.
Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
