- Act as the first point of contact for internal staff.
- Filing, scanning, printing, photocopying, typing, laminating and document binding as requested.
- Liaising with crew department to coordinate long service recognition awards for crew members. Taking charge of the engraving of clocks and watches as gifts for the Crew department.
- Take ownership of the credit card reconciliation for the department and raise any queries with the Facilities Manager as needed.
- Support with the fire drills in accordance with company and landlord guidelines.
- Monitor and manage the London facilities outlook mailbox.
- Monitor stationary supplies and vending supplies, create order lists and manage stock upon delivery.
- Show contractors around site and supervise when required.
- Complete Bank verification for new suppliers.
- Package and send all office-based documents to Vessels.
- Liaise with external agents and manage email communications for the shipments.
- Track all shipments and deal with any delays ensuring they meet their final destination. Ensure that all parties are kept up to date on progress.
- Assist with post, couriers & deliveries for the office in a timely manner.
- Track all DHL invoices for approval / allocating each shipment to the correct department and file accordingly.
- Take mail and parcel items to the post office as and when requested.
- First point of contact for all Superintendents for accommodation requests.
- Manage hotel bookings for Superintendents coming to the UK, keeping track of the duration of the stays, check-outs, extensions etc.
- Check all invoices received match records and send to Facilities Manager for approval.
- Oversee and manage the company apartments availability for Zodiac staff.
- Ensure that all bills related to the Company apartments are accurate and paid on-time.
- Make relevant taxi arrangements for team members upon request.
- Keep an accurate record of PPE given to team members for vessel visits, ensuring that it is returned once visit is completed.
- Ensure the company car is available for vessel visits if required.
- Assist the Facilities Manager with the organisation of company events.
- Assist with company lunches.
- The ability to be able to navigate around the Facilities SharePoint site.
- Ensure all documents are filed and stored correctly.
- Assist with office moves and redesign projects for the office.
- Attend to any general office requests.
- Previous experience in a similar role as part of a Facilities team in a corporate office environment.
- Previous experience working with and supervising contractors and suppliers.
- Proven ability to deliver excellent customer service with a flexible approach.
- Highly organised with the ability to manage multiple projects and prioritise work streams under pressure & problem solve where required.
- Ability to work both independently and as a team player always ensuring that tasks are completed to the highest standard and cohesion within the team is maintained.
- Ability to build up trust with colleagues and staff quickly and engage with various stakeholders.
- A flexible, friendly, helpful, enthusiastic, can-do attitude, with an eagerness to assist fellow team members and colleagues and muck-in as needed.
- Strong ability to take accountability for your own workstreams supported by a commitment in supporting successful outcomes for the team.
- Strong oral and written communication skills.
- Intermediate knowledge and proven ability in the use of Microsoft Office applications.
- High school diploma or equivalent.
- First Aid.
- Health and Safety in the Workplace – L2.
- Driving Licence would be beneficial.
-
Facilities Assistant
1 week ago
Larbey Evans London, United KingdomOur UK law firm client is currently looking for a Facilities Assistant to join their Facilities department on a temporary basis, in order to provide support for an initial 4 weeks.The main focus for the Facilities Assistant is to provide a high level ofreprographic, general offic ...
-
Facilities Assistant
1 week ago
Colbern Limited London, United KingdomNCD · Facilities Assistant · Tower Hamlets · Contract · £16.18 per hour · Our client is looking for an experienced Facilities Assistant. · Facilities Assistant Vacancy · 6-8 week work placement to help with the decant and move to the councils New Town Hall in Whitechapel. · The p ...
-
Facilities Assistant
1 week ago
Royal College of Anaesthetists London, United Kingdom**Facilities Assistant: The Royal College of Anaesthetists** · **Salary: £25,200 - £26,800 · Location: Site Based Holborn London · Permanent, Full Time** · An exciting opportunity has arisen for a Facilities Assistant to join our growing facilities team with overall responsibilit ...
-
Facilities Assistant
3 days ago
US Lawsupport London, United KingdomWe are seeking an experienced Facilities Assistant to work for an International Law firm based near Bank tube station. This is a full time permanent position. · In this position you will report into the Facilities Manager and your duties will include; dealing with incoming and ou ...
-
Facilities Assistant
1 week ago
Signature Recruitment London, United KingdomAre you naturally friendly with a strong customer service focus? Do you thrive in a busy, customer-oriented environment and possess a knack for multitasking? Signature Recruitment is thrilled to partner with a prominent London university in their search for a Facilities Assistant ...
-
Facilities Assistant
2 days ago
Australasian Recruitment Company London, United KingdomFacilities Assistant · **Salary**: £23,000 - £25,000 per annum · Interested in working for one of the UK's leading architecture firms as a Facilities Assistant? You will be providing support to the Facilities Management team ensuring the office is operating at a high level of saf ...
-
Facilities Assistant
5 days ago
Oasis Community Learning London, United KingdomA unique opportunity to join a passionate team of staff in an exciting and rewarding environment as Facilities Assistant, part of the Oasis Property & Estates Team. Property and Estates provide a vital service to our educational environments and are a group of property experts wh ...
-
Facilities Assistant
1 week ago
tower Hamlets London, United KingdomBack · **Facilities Assistant**: · **Facilities Assistant Vacancies - Full time post x 3** · **Monday - Friday alternative working pattern**: · **Week 1 8:00-16:00 week 2 11:00-19:00** · This is an exciting time for Facilities Management (FM) at the London Borough of Tower Hamlet ...
-
Facilities Assistant
1 day ago
Colbern Limited London, United KingdomSix Months Vacancy · The post holder will be expected to work a pattern of between 07:00 -21:00 according to business needs. · Facilities Assistant · Tower Hamlets · Contract · £16.18 per hour · Our client is looking for an experienced Facilities Assistant. · This is an exciting ...
-
Facilities Assistant
1 week ago
Excel Recruitment London, United KingdomThis professional membership organisation is recruiting an interim Facilities Assistant, a varied blend of front-of-house, building maintenance, and office support responsibilities. · **Key Responsibilities of the Facilities Assistant**: · - Greet visitors arriving onsite and act ...
-
Facilities Assistant
5 days ago
JMC Aviation London, United KingdomJMC are working with a leading Manufacturing business based at Stansted Airport. Due to growth they are looking to recruit a Facilities Assistant to join their expanding team.- This is a Permanent Position based in Stansted. This role is for 39 hours per week, Monday-Friday (08:0 ...
-
Facilities Assistant
2 days ago
NCG London, United KingdomAn excellent opportunity has arisen for a Facilities Assistant at Southwark College. This is an administrative support role ensuring essential facilities support to the college, and in turn supporting outstanding teaching and learning and provide a safe, yet welcoming environment ...
-
Facilities Assistant
1 week ago
Catch 22 London, United KingdomOur client a Student Accommodation is currently looking for a permanent **Facilities Assistant **(Residence Assistant) to join their team within their Student Accommodation settings across sites in Camberwell, Peckham, South East London. · Do you have experience as a School Premi ...
-
Facilities Assistant
3 hours ago
Elbrus Partners London, United KingdomFacilities Assistant · EC1A, London - full time onsite role. · up to £25,000 · Are you an organised Facilities Assistant who is looking to join a people oriented, quality driven Architectural business who success has earned them many industry accolades? · Does being part of a pro ...
-
Facilities Assistant
1 day ago
Ryder Reid Legal London, United KingdomJob Reference: JO · - Date Posted: 29 November 2023 · - Recruiter: Ryder Reid Legal · - Location: London · - Salary: On Application · - Sector: Facilities · - Job Type: Permanent · - Work Hours: Full Time · Ryder Reid are looking to recruit an eager and professional Facilities A ...
-
Facilities Assistant
3 hours ago
Mountview London, United KingdomMountview is one of the UK's leading drama schools. We offer professional vocational training at foundation, undergraduate and postgraduate level in performance and production arts, alongside evening, weekend and holiday classes for all. · We present around 25 productions across ...
-
Facilities Assistant
3 hours ago
iWork Recruitment Limited London, United KingdomContract to start on until with a possible extension. · **Must have excellent experience within a Facilities and or Customer service environment.** · **You will have a successful track record of assisting in building great services, excellent problem-solving skills and will have ...
-
Facilities Assistant
3 days ago
Peabody London, United Kingdom**Peabody**has an exciting opportunity for a **Facilities Assistant **on either a **permanent basis or as flexible Bank Staff** (zero hours contract) within our Health Living Centre in **South East London**. · As a **Facilities Assistant**you will deliver a high standard of clean ...
-
Facilities Assistant
1 day ago
Adecco UK London, United Kingdom**JOB TITLE**: · **Library Facilities Assistant** · **LOCATION: The cottage, Richmond, TW9 1QL** · **PAY RATE: £12.06 hour PAYE** · **START DATE: asap** · **DURATION: 3-month initial contract** · **Hours**: · **36 per week/ Weekdays** · **DBS: No** · **Driving License Required: Y ...
-
Facilities Assistant
1 week ago
chase recruitment group ltd London, United Kingdom6 week work placement to help with the decant and move to the councils New Town Hall in Whitechapel. · The post holder will be expected to work a pattern of between 07:00 -21:00 according to business needs. · This is an exciting time for Facilities Management at the London Boroug ...
Facilities Assistant - London, United Kingdom - Zodiac Maritime
Description
Zodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.
Headquartered in London's bustling West End, our modern, open-plan offices accommodate a growing team of over 200 people. With representative offices across Europe and Asia, our shore-based headcount grows as our fleet continues to expand and diversify, as does our dedicated crew of over 6,500 seafarers.
This is an exciting time for the company as we continue to grow and modernise our fleet and operations. We are looking for hard working and dynamic individuals to come aboard and be a part of the next generation of the Zodiac Maritime team
Position: Facilities Assistant
Reporting to: Facilities Manager
Contract type: Full Time / Permanent
Overview of role
In this varied role, you will support the Facilities Manager by working as part of team to ensure the highest standards of service and support are delivered to the Principal's, and all internal departments. As a key point of contact in the team for the Principal's and Zodiac staff members, you will need to skilfully manage shifting priorities, and effectively liaise and provide timely updates to various stakeholders. A strong team orientation, performance ethos and the ability to quickly build trusted relationships and a good rapport with all personnel, will be critical to your success in this role.
Key responsibilities and primary deliverables
Office and team support
Shipments
Post, couriers and archive
Accommodation
Vessel Visits
Events
SharePoint
Office moves / re-design
Ad hoc duties / projects
Skills profile
Relevant experience & education
Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.