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    Resource Management Coordinator - London, United Kingdom - Girl&Bear

    Girl&Bear
    Girl&Bear London, United Kingdom

    1 week ago

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    Description
    Job Description *JUNIOR LEVEL ROLE*THE BIG PICTURE:

    Girl&Bear is about totally transforming the way we make stuff now and adding to that offering so we're fit for the future and beyond.

    VCCP is a challenger agency for challenger brands. We have always challenged ourselves internally to develop our model and our offering.

    It's this challenger spirit which led us to be ahead of our time with our internal production capabilities in VCCP.

    The market has moved quickly however, and plenty of other businesses are now fighting to produce the ideas and campaigns we develop, and often they claim to be able to do it cheaper, faster and better.

    ~ We have outstanding capabilities across design, film, content, stills, experiential, digital and post production, but they exist in silos around our business. We are bringing these together and evolving them to create a contemporary and market-leading integrated 'making' offering.

    A bit of background

    VCCP is a challenger agency for challenger brands. We have always
    challenged ourselves internally to develop our model and our offering.
    It's this challenger spirit which led us to be ahead of our time with our
    internal production capabilities in VCCP. The market has moved quickly
    however, and plenty of other businesses are now fighting to produce the
    ideas and campaigns we develop, and often they claim to be able to do it
    cheaper, faster and better.

    We have outstanding production capabilities, but they exist in silos
    around our business. We are bringing these together and evolving them to
    create a contemporary and market-leading integrated 'making' offering.
    For the capability to be successful we need to achieve a difficult task:
    totally transform how we make ideas and improve quality whilst reducing
    costs so we can offer value to our clients. And make it easier and faster
    for our clients and people to work with us on making.

    Although Girl&Bear is an exciting new offering from VCCP, with a different
    name, the principles of VCCP are absolutely appropriate, particularly: Be
    Proud, Be Agile, Be Lean, Be Unprecious. The launch of G&B gives us the
    opportunity to rededicate ourselves to these and embrace the agency's
    entrepreneurial spirit.

    The role

    ~ The Resource Co-ordinator plays a pivotal role within our Post-Production Department, reporting into the Head of Resource and working closely with the Resource Manager within the Post-Production team.

    Key responsibilities

    Support the Post Resource Manager, by matching staff and skills to project tasks, ensuring a quality output
    Manage admin process for freelance recruitment, including finding talent, completing IR35 assessments, gain financial approvals and setting up of freelancers on the relevant systems, with the support of the Resource Manager
    Assist Resource Manager with finance admin including but not limited to; chasing POs, chasing job number setups, ensuring estimates and costs are added to the relevant systems where appropriate
    Assist the team with the induction of new team members and other project staff on the company resourcing process
    Enter and track holidays into the resource system
    Meet, greet and induct new freelancers
    Other admin ad hoc duties as and when required
    Help process bookings and resource requests for editors, animators, designers, graders

    Send out daily timesheets to all freelance resource, collect them at the end of each day and input into our bookings system.

    Keep all producers updated about their bookings status, and chasing pencils
    Open and reconcile Production and Post jobs in our scheduling and finance systems
    Arrange New Supplier, Freelance and NDA forms for any new independent freelancers
    When a job is delivered, working with post-producers to make sure the projects are reconciled on the scheduling system along with any scripts and production files

    Be aware at all times of external and agency Clients, Directors, Creatives, Producers etc arriving and working in G&B post.

    Make them feel welcome and offer refreshments
    Providing holiday cover for other team members

    SKILLS &


    EXPERIENCE:
    Strong administration skills and great attention to detail
    A self-starter who is independent and resourceful
    A great communicator and negotiator
    Passionate about what you do and how you can influence brilliant creative output
    Excellent customer service skills and the ability to quickly build
    relationships both internally and externally
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