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    Accounts Receivable Reconciliations Assistant - Edinburgh, United Kingdom - Shepherd and Wedderburn LLP

    Shepherd and Wedderburn LLP
    Shepherd and Wedderburn LLP Edinburgh, United Kingdom

    1 week ago

    Default job background
    Description

    Reporting to:
    Accounts Payable Team Leader / Finance Manager

    The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include purchase ledger, general ledger and client ledgers.

    The objectives of the Accounts Assistant will include, but not be limited to, all duties as noted in this document, whilst at all times ensuring compliance with all regulatory requirements (HMRC VAT rules, The Law Society of Scotland Solicitors' Accounts Rules and The Solicitors Regulation Authority Accounts Rules
    To be involved in processing a wide variety of invoices to the firm's accounts payable system. This will include a combination of general ledger firm's costs as well client related professional expenses and disbursements.
    To be involved in processing and arranging payment of all firm's employee & partner personal expense claims.

    To be involved in dealing with the group's credit card & virtual credit card programmes, including processing transactions and reconciling accounts.

    To be involved in the creation and upkeep of all vendor records ensuring compliance with the firm's risk management policies in this area.

    To be involved in the preparation of the firm's weekly supplier payment run via BACS.

    To be involved in the reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.

    To be involved in dealing with the upload of all internal recharges (i.e. copying costs, travel costs etc) to the firm's practice management system.
    To accurately file all working documentation within various online Cashroom filing locations as directed.
    To assist with all ad-hoc departmental duties which may arise from time to time.
    *Please note that all duties will be carried out on a rotational basis alongside other members of the team and full training and support will be provided.
    Strong interpersonal skills and comfortable communicating clearly both verbally and in writing.

    You'll be confident in your own judgement and skills, but know when it's necessary to call upon the help and expertise of others.

    Knowledge of the Law Society of Scotland and SRA Solicitors' Accounts Rules is desirable but not essential, however you must have a commitment and willingness to learn and devote time to attaining this knowledge.

    You will be proficient with Word, Excel and Outlook.

    We are looking for someone who is flexible and reliable, who has a pro-active "can-do" attitude and a drive to succeed within our wider Cashroom team.

    At Shepherd and Wedderburn we strive to provide a supporti ve, inclusive and high performance working environment, where everyone feels they belong.

    Diversity and inclusion is at the heart of our business and we welcome applicants from different backgrounds to all levels of the organisation.

    To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, disabled people and those from lower socio-economic backgrounds.

    Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a "data controller".

    The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students.

    If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.

    If you provide any information deemed to be "special category" information under the General Data Protection Regulation, we may use this as follows:
    We will use information about your disability status to provide appropriate adjustments to the interview process.

    We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting.

    Any analysis of this data will be done on an anonymous basis.
    If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at
    #
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