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    Legal Office and Finance Administrator - London, United Kingdom - Merali Beedle

    Merali Beedle
    Merali Beedle London, United Kingdom

    2 days ago

    Default job background
    Description

    Job description

    The role is within our busy operations team of 5 people and involves supporting the firm's 50+ lawyers (and non-lawyers) with all aspects of administration of their files aswell as the day-to-day operations of a busy law firm.

    The ideal candidate will have a high attention to detail, eagerness to learn, self-motivated and awareness of client confidentiality and sensitive information.

    Qualifications and Experience

    Essential:

    • Previous administrative experience

    Desirable:

    • Experience in a legal firm; a legal degree is not required
    • Experience using Case Management systems (e.g.: DPS OneOffice)

    Knowledge, Skills and Abilities

    • Proficiency in Microsoft Office (Word, Excel, and Outlook); experience with Exceland Adobe Acrobat Pro is a plus
    • Meticulous attention to detail in tasks, writing, and numeric figures
    • Excellent communication skills both written and verbal
    • Ability to multi-task and organise own work
    • Ability to prioritise and coordinate work
    • Ability to maintain confidential information
    • Ability to maintain, follow up and complete outstanding tasks

    Key Responsibilities include:

    Financial

    • Day-to-day payment management, incoming and outgoing
    • Liaising with bookkeepers to maintain consistent accounting records
    • Paying consultants and suppliers on a regular basis
    • Liaising with fee earners for quarterly file management and closure

    Administrative

    • Daily document management including post, faxes, photocopying, printing,scanning, binding, and shredding
    • Internal phone reception
    • Monitoring incoming queries and routing to appropriate recipient
    • Maintenance of office area, equipment, and supplies
    • Managing Outlook calendars
    • Handle written and electronic correspondence
    • Schedule meetings, reserve rooms, coordinate video or audio equipment, andorder food
    • Ad hoc internet research as required
    • Document creation and editing (including using digital signature software)
    • Perform any other duties as necessary and as assigned, for efficient functioningof the Department, Office, and Firm

    Client opening

    • Liaising with fee earners regarding client onboarding procedures andcompliance
    • Creating, reviewing, and communicating reports required for Client DueDiligence

    Office Hours

    5 days per week (Mon-Fri)

    9am-5pm

    Permanent, Office Based

    Salary

    £26, £28,500.00 per annum

    Industry

    Law Practice

    Employment Type

    Full-time

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