International Admissions Registrar - England, United Kingdom - Girl's Schools Association

Description

You will be part of the Admissions team and primarily responsible for international student recruitment, including managing and reporting on the admissions process and assisting in the implementation of a cohesive and proactive recruitment strategy.

Detail

Job Purpose

The International Admissions Registrar will be part of the Admissions team and primarily responsible for international student recruitment, including managing and reporting on the admissions process. You will assist in the implementation of a cohesive and proactive recruitment strategy, with the aim of achieving a full boarding entry of high-quality international students across all relevant year groups (currently Years

Working with the Director of Admissions & Marketing and the Senior Registrar, you will manage relationships with agents and attend key recruitment events including international and ensure an efficient admissions process from enquiry to conversion. You will develop strong relationships with prospective parents, students, intermediaries, education agents and other key stakeholders throughout the admissions process. There will be a need for some international travel and attendance at conferences and recruitment fairs.

This is a Full Time Position which demands a flexible approach to hours. Hybrid working is possible.

Main duties and responsibilities

The following duties and responsibilities are included in the professional duties for the role:

1. Process management

• Manage the admissions process for prospective international students and ensure that all enquirers receive a positive impression of the school.
• Ensure that all enquires are followed up in a timely and professional manner with agreed procedures and timescales.
• Contribute to the development of the RHB recruitment and marketing plans.
• Oversee the international recruitment/admissions budget to agreed targets.
• Research, plan, book and attend key international recruitment events.
• Work with Director of Boarding and Head of International Students to ensure appropriate welcome and onboarding of new students.

2. Student Recruitment

• Measure and review progress against key recruiting and marketing objectives for international/boarding students and develop interventions to address any gaps.
• Develop close relationships with agents, and in turn prospective parents and students to attract them to the School and ensure communications are timely and proactive.
• Work with the Registrar and Admissions Assistant to coordinate a programme of international trips and visits to agents and education fairs.
• Work with the Director of Admissions and Marketing to plan and deliver virtual open days and agent events (online or in person).
• Work with Admissions Assistant to coordinate test days, online interviews, and tours for prospective students, ensuring that prospective students, parents, and agents receive appropriate information and have a positive experience.
• Coordinate agents' familiarisation tours and visits.
• Represent RHB at feeder schools, recruitment fairs and other exhibitions and recruitment opportunities.
• Work with Marketing Team to develop appropriate, market-specific material suitable for recruitment of international students.
• Oversee agreements with agents and manage contracts (with approval by Director of Admissions & Marketing).

3. Admission Processes

• Oversee an efficient and fair operation of the international admissions processes, including providing an approachable and welcoming response to enquiries concerning student admissions.
• Manage UKVI process for international boarding students.
• Attend regular training relating to UKVI regulations
• Manage effective arrangements for testing, interviewing, providing feedback to prospective students and parents, including the management of assessment days, scholarship and other award interviews.
• Maintain accurate data on all points of the international student admission process (including enquiries, applications, offers and acceptances) to enable tracking, management and analysis of admissions.
• Provide forecast information relating to admissions, recruitment, retention and recruitment challenges and opportunities to the Heads, and Senior Leadership Team as required.

4. General

• Advise Director of Admissions and Marketing to develop school offer and increase impact on recruitment.
• Contribute to monitoring of market intelligence gathering relating to international markets.
• As part of the Admissions Team, you may be requested to assist with other Admissions projects or events, which will be agreed in advance.
• Maintain a professional approach in all communications.

5. Training and development of self and others

• Participate in the Trust annual review process (PDP).
• Participate in training activities and sessions offered by the school, the GDST and external agencies in order to gain further relevant knowledge and skills and keep up to date with technical requirements relevant to the job.
• Identify and participate in training required to execute the role of International Admissions Manager.
• All appointments in will be subject to two satisfactory references, a Disclosure check by the Disclosure and Barring Service, medical fitness for this role and evidence of identity and qualifications. All the above checks must be completed before beginning work in the school. In the unlikely event of an unsatisfactory report being received following the issuing of a contract, the offer of appointment will be terminated without notice.

General Requirements

All School staff are expected to:

• Work towards and support the School vision and the current School objectives outlined in the School Development Plan
• Contribute to the School's programme of co-curricular activities
• Support and contribute to the School's responsibility for safeguarding students
• Work within the School's health and safety policy to ensure a safe working environment for staff, students and visitors
• Work within the GDST's Diversity Policy to promote equality of opportunity for all students and staff, both current and prospective
• Maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues
  • Engage actively in the performance review process
• Adhere to policies as set out in the GDST Council Regulations, Notes of Guidance and GDST circulars
• Undertake any other reasonable duties required that are related to the job purpose from time to time. Safeguarding Checks

Review and Amendment

• This job description should be seen as enabling rather than restrictive and will be subject to regular review

Person Specification

Skills

• First class organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines with attention to detail - Essential
• Excellent interpersonal and communications skills including the ability to relate well to people on all levels with sensitivity, tact and diplomacy - Essential
• Able to work effectively as a team member Essential Able to maintain a high work rate and to juggle a range of tasks and competing priorities - Essential
• Excellent digital skills e.g. confident and adept in use of SIMS, Microsoft Office applications e.g. Word, Excel, Outlook and database input - Essential
• Proven leadership and management skills - Desirable
• Ability to converse in a foreign language - Desirable

Knowledge

• Experience of working with agents and international recruitment - Desirable
• In-depth knowledge of and interest in recruiting and admissions processes as they relate to schools - Desirable

Qualifications/ Attainment

• Degree level academic qualification or industry recognised qualification - Desirable

Experience

• Experience of working in an educational recruitment/admissions, or sales environment - Essential
• An understanding of and affinity for the independent schools' market - Essential
• A high level of personal integrity, with a tactful and diplomatic approach - Essential
• Professional, approachable demeanour in relating to all members of the school community and wider stakeholders Essential
• Ability to function well as an effective member of a team and to "roll up sleeves" in an emergency Essential
• Well-groomed, with dress standards and appearance appropriate to the role Essential

The job description should be seen as an indicator of the core aspects of this position alongside the GDST job description. This job description should be seen as enabling rather than restrictive and will be subject to regular review.

Our School

Royal High Bath is an academically selective, independent day and boarding school for approximately 620 girls. Prep and Senior Schools are both situated on the northern side of Bath, enjoying commanding views of the city and with good access to the A46 and M4. Over 100 boarders aged 11-18 live on the senior site in two boarding houses. The Sixth Form is on the same site as the Senior School and our Prep School is situated nearby in Weston Village, Bath.

Committed to both academic excellence and outstanding care, the School boasts excellent results at GCSE and post 16 level and there is demand for places. Sixth Form students choose between A Level and the International Baccalaureate Diploma Programme. Our latest Independent Schools Inspection report can be downloaded here:

We are fortunate to have refurbished our boarding facilities for students in Years 7-11 within the main school building and have a dedicated Sixth Form boarding house for Years 12 and 13 which has an adjoining Café and is located nearby the Sixth Form Centre; we have a stunning Art School, fitness suite, and two Performing Arts Theatres (Sophie Cameron Performing Arts Centre and The Memorial Hall); The Hudson Centre for lectures and meetings; tennis/netball courts, an astro and two well stocked libraries.

We are a Microsoft Showcase School and are accredited with the ICT Mark which recognises our commitment to using the latest digital platforms and channels to enhance learning and have a well-established BYOD (Bring your Own Device) programme.

The Prep School is situated in Cranwell House in Lower Weston which is a Grade II Victorian Mansion. The facilities offer first class opportunities to challenge and stimulate the girls with their learning. Within the main house, which is the base for our pupils from Nursery to Year 4, the girls have access to a 'Discovery' room, a creativity area and music practice rooms. The Hope Building (our stunning new build) houses the multi-purpose hall, creative arts and dance studios and the Year 5 and 6 classrooms. All girls throughout the school use their spacious, well-equipped classrooms alongside the beautiful grounds which offer enormous potential for outdoor learning and exploration.