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    Senior Specialist - United Kingdom - Vastbouw

    Vastbouw
    Vastbouw United Kingdom

    2 weeks ago

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    Description
    We are actively building diverse teams and welcome applications from everyone

    Role:
    Senior Facilities Specialist / Advisor

    Located:
    Northampton (Ricoh operate a vibrant working policy giving you flexible hybrid working options)
    Contract Type: 12 Month Fixed Term Contract

    Package:
    Competitive salary, 5% retention bonus, plus excellent benefits

    To keep up with the pace of change in the workplace, we have built an extensive portfolio of innovative, industry-leading digital services spanning everything from Cloud & IT infrastructure solutions to process automation tools.

    Everything we do is designed to help individuals achieve fulfilment through work. Through technology, we make work smarter and more creative.

    The role holder will be responsible for all Facilities operations involving a degree of risk and operations that fall within the Facilities remit including (but not limited to); fire provisions, water safety, lifts and lifting equipment (LOLER), waste management & cleaning, asbestos, high risk plant and equipment and to oversee the operational management of associated contractors.

    To document and record control systems to ensure that all Ricoh UK and Ireland sites are supported and compliant in line with legal, regulatory & Ricoh specific requirements.

    To be responsible for the management of all Facilities Operations (including High Risk areas) to protect people & property through delivering consistent Pre-Planned Maintenance (PPM) programs to ensure legal requirements are met.

    Manage contractor operations and schedules to ensure all plant and equipment is maintained, services are implemented when required and ensure relevant documentation is re-viewed, retained and filed accordingly (Contractor Risk Assessments & Method Statements, Contractor Permits, Signing on/off site).

    To proactively collaborate with all parties within the Facilities & Property Department and related compliance functions, as well as external contacts, to maintain a fully operational document management system that controls all documentation across Facilities.

    Responsible for coordinating administrative support for all Facilities audits (internal and external) and to liaise with other departments to ensure full cooperation and attendance targets are met.

    (To be responsible for other general Facilities support during busy periods in collaboration with the rest of the Facilities team to ensure the upkeep and presentation of the office space

    To effectively manage all inbound documentation to ensure the accuracy of its contents liaising with SME's from around the business and/or contractors and suppliers where ambiguity exists ensuring all information is legible/credible in line with expectation while ensuring full compliance to legal & regulatory requirements.

    Experience of managing buildings with working knowledge of pre-planned maintenance schedules, Fire Provisions, Asbestos, Legionella Safety, Mechanical and Electrical (M&E), Heating, Ventilation, & Air-Conditioning (HVAC) systems and Waste Management.

    Experience of managing cleaning contractors.
    Experience in using Facilities Management software (CAFM, Topdesk, QFM or similar) or equivalent record keeping experience

    A distinct eye for detail and understanding of Facilities related documentation especially from contractors & suppliers (Quotes, Risk Assessments & Method Statements, Permits).

    Ability to present factual data and information in a logical and easy to understand manner
    Strong communication skills, both verbal and in writing
    Intermediate level in all basic MS Office Packages
    A facilities related qualification (Institute of Workplace and Facilities Management (IWFM)
    A relevant Health & Safety related qualification (NEBOSH or IOSH)
    Excellent package with solid basic, strong bonus and company benefits including:
    A competitive holiday entitlement, two days special leave per annum for volunteering, additional holiday purchase scheme
    Flexible retirement plan

    Wellbeing schemes to support your physical, emotional and financial health including Employee Assistance Programme, financial protection, life cover and will writing, medical protection, gym, travel and retail discounts, and more.

    Company car / car allowance (role-specific), cycle to work scheme

    For our leaders, we deliver training and mentorship to ensure our managers can positively contribute to our company culture, with inclusive behaviours that are aligned to our values.

    No applicant or employee will be treated less favourably than another on the grounds of a protected characteristic which are defined as sex, sexual orientation, age, disability, gender reassignment, trade union membership or non-membership, marriage and civil partnership, pregnancy and maternity, race and religion or belief.

    Striving for inclusion and diversity isn't just the right thing to do.

    Diverse approaches, perspectives and experiences make us more innovative, lead to better decisions and help us better understand the needs of our customers.

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