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    Resource Coordinator - London, United Kingdom - Girl&Bear

    Girl&Bear
    Girl&Bear London, United Kingdom

    2 weeks ago

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    Description
    *JUNIOR LEVEL ROLE*THE BIG PICTURE:Girl&Bear is about totally transforming the way we make stuff now and adding to that offering so we're fit for the future and beyond.
    VCCP is a challenger agency for challenger brands. We have always challenged ourselves internally to develop our model and our offering.

    It's this challenger spirit which led us to be ahead of our time with our internal production capabilities in VCCP.The market has moved quickly however, and plenty of other businesses are now fighting to produce the ideas and campaigns we develop, and often they claim to be able to do it cheaper, faster and better.

    We have outstanding capabilities across design, film, content, stills, experiential, digital and post production, but they exist in silos around our business.

    We are bringing these together and evolving them to create a contemporary and market-leading integrated 'making' offering.
    A bit of backgroundVCCP is a challenger agency for challenger brands. We have alwayschallenged ourselves internally to develop our model and our offering.
    It's this challenger spirit which led us to be ahead of our time with ourinternal production capabilities in VCCP.

    The market has moved quicklyhowever, and plenty of other businesses are now fighting to produce theideas and campaigns we develop, and often they claim to be able to do itcheaper, faster and better.

    We have outstanding production capabilities, but they exist in silosaround our business. We are bringing these together and evolving them tocreate a contemporary and market-leading integrated 'making' offering.

    For the capability to be successful we need to achieve a difficult task:
    totally transform how we make ideas and improve quality whilst reducingcosts so we can offer value to our clients. And make it easier and fasterfor our clients and people to work with us on making.

    Although Girl&Bear is an exciting new offering from VCCP, with a differentname, the principles of VCCP are absolutely appropriate, particularly:
    BeProud, Be Agile, Be Lean, Be Unprecious. The launch of G&B gives us theopportunity to rededicate ourselves to these and embrace the agency'sentrepreneurial spirit.

    The roleThe Resource Co-ordinator plays a pivotal role within our Post-Production Department, reporting into the Head of Resource and working closely with the Resource Manager within the Post-Production team.

    Key responsibilitiesSupport the Post Resource Manager, by matching staff and skills to project tasks, ensuring a quality outputManage admin process for freelance recruitment, including finding talent, completing IR35 assessments, gain financial approvals and setting up of freelancers on the relevant systems, with the support of the Resource ManagerAssist Resource Manager with finance admin including but not limited to; chasing POs, chasing job number setups, ensuring estimates and costs are added to the relevant systems where appropriateAssist the team with the induction of new team members and other project staff on the company resourcing processEnter and track holidays into the resource systemMeet, greet and induct new freelancersOther admin ad hoc duties as and when requiredHelp process bookings and resource requests for editors, animators, designers, gradersSend out daily timesheets to all freelance resource, collect them at the end of each day and input into our bookings system.

    Keep all producers updated about their bookings status, and chasing pencilsOpen and reconcile Production and Post jobs in our scheduling and finance systemsArrange New Supplier, Freelance and NDA forms for any new independent freelancersWhen a job is delivered, working with post-producers to make sure the projects are reconciled on the scheduling system along with any scripts and production filesBe aware at all times of external and agency Clients, Directors, Creatives, Producers etc arriving and working in G&B post.

    Make them feel welcome and offer refreshmentsProviding holiday cover for other team membersSKILLS & EXPERIENCE:
    Strong administration skills and great attention to detailA self-starter who is independent and resourcefulA great communicator and negotiatorPassionate about what you do and how you can influence brilliant creative outputExcellent customer service skills and the ability to quickly buildrelationships both internally and externally
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