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    Reception & Office Manager - Milton Keynes, United Kingdom - ACS Recruitment Solutions Ltd

    ACS Recruitment Solutions Ltd
    ACS Recruitment Solutions Ltd Milton Keynes, United Kingdom

    3 weeks ago

    Default job background
    Full time
    Description
    Reception & Office Manager Milton Keynes – onsite Hours pm October-April and 8am-5pmSalary - up to £30,000 DOEWe are excited to be partnering with a fabulous business in Milton Keynes, our client is currently seeking an Office Manger to join the team. This is a great role for someone who loves a process is methodical and highly organised. You will be responsible for overseeing all front end and back-office activities. Providing administrative support to the UK Offices and managing the facilities. Responsibilities
    • Answer all incoming calls in a clear, polite, and helpful manner.
    • Ensure calls are transferred to the appropriate employee with proper call announcement or take messages and distribute them promptly.
    • Greet visitors upon arrival and provide refreshments as needed.
    • Monitor sign-in reports and manage visitor passes/access.
    • Prepare correspondence and other documents as directed.
    • Manage stationery replenishment, cleaning, and subsistence supplies.
    • Oversee meeting room diaries, prepare for meetings, and manage refreshments and catering.
    • Research and book hotels, taxis, flights, hire cars, parking, and congestion charge requests in line with the Company's travel policy.
    • Support business visa applications and liaise with the corporate travel agency.
    • Research and purchase ad hoc products/items, ensuring the best price is achieved.
    • Process and distribute incoming/outgoing mail and maintain post room organisation.
    • Use UPS WorldShip to send daily outgoing parcels.
    • Manage and maintain all fire warden and first aider training, updating training logs.
    • Seek improvements to the reception operation and facilities.
    • Manage car park and permit assignments.
    • Assist with basement recycling procedures and sample sales.
    • Assist in other day-to-day administrative duties as needed.
    • Coordinate the use of pool cars.
    • Cover EA duties during their absence.
    • Support in planning work social events and CMM/Pre-line meetings.
    • Update and send regular org charts to the US HR Department.
    • Assist with ad hoc tasks and arrange regular Microsoft Excel/PowerPoint training courses.
    • Oversee maintenance and general office management for Head Office, and London
    • Review terms and conditions of suppliers and service providers regularly.
    • Manage relationships with service providers, building managers, and security.
    • Arrange annual system services and fire risk assessments, ensuring compliance with health and safety regulations.
    Skills & Experience
    • Ability to juggle multiple tasks and take a practical approach.
    • Demonstrated experience in office administration and reception.
    • Proficient in Microsoft Excel and Word.
    • Excellent verbal and written communication skills.
    • Proven organisational skills.
    • Ability to work independently.
    • High level of customer service with a professional manner.
    • Experience with corporate travel systems is an advantage.
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