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    Executive Assistant - London, United Kingdom - Oyster

    Oyster
    Oyster London, United Kingdom

    1 week ago

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    Description

    Job Description

    Exciting opportunity for a dynamic Executive Assistant to obtain a contract opportunity to cover to support several directors and a large team of lively and very busy construction professionals within the London office.

    This encompasses surveying, project management and health and safety professions. The successful candidate will be someone who will truly live the culture and company values in everything they do.

    What you will be responsible for:

    • Office Management
    • The Executive Assistant will organise and supervise all of the administrative activities that facilitate the smooth running of the office by overseeing and managing the general office facilities, Management Assistants and Reception

    As an Executive Assistant you will be the glue that sticks all of the different departments of our business together and allow them to function efficiently, within a good, clean and operationally efficient environment. You will require strong supervisory and interpersonal skills and have the credibility to command respect at high levels. The position sits within the senior management team in the business and will involve:

    • Attending Management Board meetings and supporting the Managing Director with strategic and developmental issues and acting as Executive Assistant as well as supporting other Executive Directors/Directors.
    • Key responsibilities (including but, not limited to) The following are the responsibilities of the Executive Assistant & Office Manager who will be the proactive leader of these tasks
    • Ensuring all company processes are adhered to for project administration.
    • Extensive diary management.
    • Arrange monthly board meetings, prepare agenda, collate reports, minute taking, chase actions.
    • Organising travel arrangements as required.
    • Organising and administrating, team social events, conferences, external events, etc.
    • Managing filing systems with the support of the central IT team.
    • Managing and recording all general office requirements for stationery, maintenance/repairs and supplies including preparing/managing the budget.

    For more details and a full job description please contact me with an up to date CV on the details below, please only apply if you possess the relevant skill set required.

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