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    Team Assistant - London, United Kingdom - Owen Reed

    Owen Reed
    Owen Reed London, United Kingdom

    Found in: Talent UK 2A C2 - 2 days ago

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    Description

    The Role
    You will be expected to provide high quality, comprehensive administrative support to lawyers and
    PAs within the Dispute Resolution practice. You will contribute to the practice, and, ultimately, the
    firm's success by proactively getting to grips with working processes, anticipating the needs of
    those requiring support by providing dedicated, hands-on assistance, and facilitating flexible and
    efficient administrative support.


    Key Responsibilities

    • Work to ensure individual support needs for all members of the practice are understood
    and met.


    • Provide dedicated assistance to an allocation of lawyers, making sure that their individual
    needs and requirements are met.


    • Use effective processes to ensure that all tasks are completed efficiently and within the
    required timescales.


    • Use initiative to take responsibility for essential administrative tasks that will assist the
    wider practice, for example, coordinating expense payments, archiving, arranging
    photocopying, scanning and maintaining departmental documents, liaising with various
    business services departments and support teams, as necessary.


    • Be highly proficient operating all functions of the printers, including clearing jams,
    replenishing paper, and re placing the toner.


    • Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute
    Resolution Business Development ('BD') team) as required.


    Other Responsibilities

    • Deal with incoming and outgoing post, checking desks for post when allocation is out of
    the office/working remotely.


    • Establish and maintain effective and accurate filing systems.
    • Liaise with the Records Management/General Office ('GO') department to send off and
    recall archived filing.


    • Replenish the stationery cupboards as needed and ensure that all stationery requirements
    are met, liaising with our Stores team as necessary.


    • Liaise with GO to arrange couriers as and when they are required.
    • Liaise with the GO, Facilities and Maintenance departments to progress issues that may
    arise with regards to the maintenance of the office as necessary.


    • Diary management, organising of meetings and travel arrangements.
    • Perform general ad-hoc administration duties including conflict checks and file opening as
    required and assisting to support departmental BD activities, including maintenance of the
    BD diary and updating Interaction contacts.


    Personal Specification – Knowledge, Skills & Experience

    • Strong attention to detail.
    • A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
    • Interpersonal skills that will allow for the development of strong working relationships
    across the practice and wider firm.


    • Confidence to proactively problem solve and seek assistance should issues arise.
    • Enjoys working as part of the PA team, working to build relationships within the PA team
    and offering assistance to help cover busy periods and absences.


    • Ability to work in a fast-paced team environment while maintaining a high level of
    performance.


    • Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
    • A continued focus on excellent client service.
    • Ability to take ownership of processes and to use own initiative to progress tasks with little
    supervision.


    • Be a proactive highly motivated, self- starter who has a can-do attitude.
    • Keen interest in working in a legal environment
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