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    Team Assistant - London, United Kingdom - ISE Partners

    ISE Partners
    ISE Partners London, United Kingdom

    1 week ago

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    Description

    Job Description

    Are you looking to hit the ground running and take the next step in your career as a Team Assistant?

    This is an opportunity for a dynamic, bright and up and coming Team Assistant to join a leading investment firm based in Mayfair. Our client boasts beautiful offices, and a family-feel, 'muck-in' culture. They operate with immense agility and pace, and this role acts as the linchpin for the team overseeing day-to-day office operations. We are therefore only in search of candidates who are seeking a role with a broad scope, who are fast learners and who will benefit from getting involved in projects, events, office management and more

    Key Details:

    • Salary £35 - £45k + discretionary bonus.
    • Positive and high-performing, close-knit team.
    • Work in stunning offices in the heart of Mayfair.
    • Work closely with senior leaders with mentorship opportunities.

    Role Overview:

    This role will see you work closely with three senior executives, with scope to support a broader team of 11 investment professionals as Team Assistant. You must be comfortable juggling conflicting priorities and remaining nimble to the needs of your executives and the office in real-time, whilst also being based front-of-house, and therefore engaging with clients and visitors. The ideal candidate will have a minimum of 2 - 5 years experience as a Team or Administrative Assistant/Receptionist with exposure to managing multiple calendars and priorities and working in a client-facing role. You must demonstrate a high level of initiative and drive, and enjoy working as part of a team to deliver business results and maintain a proactive mindset.

    Responsibilities:

    • Diary and calendar management for 3 senior executives including scheduling meetings.
    • Travel coordination including itineraries and travel packs.
    • Expense management for the team.
    • Overseeing front-of-house duties including meeting/greeting guests, and answering the phone.
    • Maintaining office supplies, and replenishing stock, stationary and kitchen supplies.
    • General document management, including printing, filing, and binding, and maintaining electronic records.
    • Liaising with external stakeholders and assisting with ad hoc projects when required.
    • Any other administrative task to support the efficiency of the team and the smooth running of the office.

    Candidate Requirements:

    • Minimum 2 - 5 years experience as a Team or Administrative Assistant within an alternative investment firm, or fast-paced, corporate setting.
    • Calm, measured in disposition, and able to manage changing priorities without stress.
    • Able to identify and assess issues, and provide solutions with sound judgement and confidence.
    • Exceptional written and verbal communication, and able to manage senior stakeholders and gatekeep when needed.
    • Able to work in an office 5 days per week.

    If you believe you have the skills and attributes to be able to hit the ground running in this role, please apply today

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