Jobs
>
Executive Assistant
>
London

    Executive Assistant - London, United Kingdom - Heidrick & Struggles

    Heidrick & Struggles
    Heidrick & Struggles London, United Kingdom

    Found in: Talent UK C2 - 1 day ago

    Default job background
    Full time
    Description

    Description

    :

    Responsibilities:

    The Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence and file management. An integral part of an EA's role is problem-solving within the search execution and administrative process.

    Specific Responsibilities:

  • Responsible for the administration of the search process for all team search assignments
  • Formatting, editing, proofreading, preparing and transmitting client deliverables
  • Maintaining consultant calendar
  • Preparing travel itineraries for the consultant, client or candidate in any part of the search process
  • Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports
  • Creating and maintaining an efficient file management and follow-up system for all search processes
  • Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication
  • Verifying degrees of candidates
  • Consistently building strong relationships and good rapport with candidates and clients
  • Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
  • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
  • Maintaining client, candidate and companywide confidentiality
  • Contributing to the team and office by providing reception relief and back-up assistance to other EAs
  • May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources

    • Qualifications:

  • High school education required; college degree desired
  • At least five years of administrative experience in roles requiring strong project coordination
  • Demonstrate a business acumen and financial awareness
  • Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus
  • Excellent communication skills—verbal, written and listening
  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
  • Professional services experience, a plus

    • Behavioral Competencies:

    External and internal awareness:

  • Maintains personal contacts across the internal organization and appropriately shares information.
  • Addresses business process issues proactively with other areas, as necessary

    • Analytical Thinking:

  • Develops frameworks to assure that "pros" and "cons" are evaluated, key issues are identified and detailed analysis is synthesized

    • Creative Thinking:

  • Sets a personal example of seeking out new and better ways of doing things
  • Stays open to new ideas and approaches
  • Generates new ideas

    • Client orientation:

  • Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues
  • Self-confidence and determination
  • Manages most situations in a calm, steady, "can-do" manner
  • Demonstrates self-confidence; resilient
  • Demonstrates a focus on results over time; resourceful, tenacious

    • Relationship building:

  • Takes the time to maintain relationships and create new ones

    • Driving results:

  • Manages projects, activities and resources according to search and team strategy effectively
  • Sets priorities and reviews progress against goals regularly
  • Multitasks effectively and efficiently

    • Best practice perspective:

  • Seeks to adopt best practices to increase effectiveness and organization competitiveness
  • Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships
  • Possesses strong personal commitment to quality standards and meeting quality expectations
  • Gives constructive feedback and recommends suggestions for improvement, where appropriate

    • Organizational buy-in:

  • Generates enthusiasm for Company strategies and key initiatives
  • Energizes others with whom he/she is in regular contact

    • Personal Characteristics:

  • Available to work Monday through Friday during normal office hours
  • Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations
  • Strong team player
  • Maintains composure in fast-paced, rapidly changing environment
  • Displays appropriate sense of humor in the workplace
  • Flexible to work overtime, when needed

    • Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

  • Handle Recruitment

    Executive Assistant

    Found in: Appcast UK C C2 - 1 day ago

    Handle Recruitment London, United Kingdom

    Handle are working on an amazing new opportunity to join one of the world's largest multinational technology companies. This opportunity is ideal for a bright and experienced Executive Assistant who will be supporting two executives in their ever-changing and dynamic day-to-day.I ...

  • ISE Partners

    Executive Assistant

    Found in: Appcast UK C C2 - 3 days ago

    ISE Partners London, United Kingdom

    Investment Sector Executive Assistant · Location: Mayfair, London · Salary: £60,000 - £70,000 per annum · Company Overview: Join a world-renowned investment firm nestled in the heart of Mayfair, where polished offices and a dynamic work environment await you. The firm is ra ...

  • Black Swan Group

    Executive Assistant

    Found in: Appcast UK C C2 - 6 days ago

    Black Swan Group Greater London, United Kingdom

    Company Overview: · Our client is a prestigious private equity firm located in the heart of Mayfair, London. Renowned for their exceptional performance and commitment to excellence, they manage a diverse portfolio of investments across various sectors globally. · Position Overvie ...

  • Luna Partners

    Executive Assistant

    Found in: Appcast UK C C2 - 3 days ago

    Luna Partners Greater London, United Kingdom

    Executive Assistant · £50K per annum, discretionary bonus, healthcare, 25 days holiday, lunch allowance, monthly social events, paid travel · Mayfair - Hybrid, 3 days remote · ABOUT · Our client is a leading, private equity fund who have established a reputation for providing o ...

  • C&C Search

    Executive Assistant

    Found in: Appcast UK C C2 - 1 day ago

    C&C Search London, United Kingdom

    C&C Search is currently recruiting an Executive Assistant to join a private equity firm, located in Central London. A fantastic opportunity for a driven Executive Assistant to support 2 Managing Partners, in a very fast paced and dynamic environment. · Position: Executive Assista ...

  • May & Stephens

    Executive Assistant

    Found in: Appcast UK C C2 - 3 days ago

    May & Stephens London, United Kingdom

    Executive Assistant · Broker – City of London · £65,000 - £75,000 + benefits · Our client is a highly recognised London-based Brokers, looking to engage an Executive Assistant at top level to be the total support to the CEO. · This is an amazing corporate business, in the heart ...

  • Designit

    Executive Assistant

    Found in: Appcast UK C C2 - 1 day ago

    Designit London, United Kingdom

    Designit is seeking an Executive Assistant to work closely with and support the CEO and COO in achieving their business goals. · This position requires a proactive and resourceful individual who can manage a variety of tasks and work independently with minimal supervision. The E ...

  • Luna Partners

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 3 days ago

    Luna Partners London, United Kingdom

    Job Description · Executive Assistant - Permanent · Location - 4 days remote, one day a week in Central London · Salary - £48,000 - £50,000 per annum plus great benefits · Join a highly regarded Executive Search Consultancy in fast paced role as an Executive Assistant to support ...

  • Paritas Recruitment

    Executive Assistant

    Found in: Appcast UK C C2 - 1 day ago

    Paritas Recruitment London, United Kingdom

    CUTIVE ASSISTANT · London · Salary - Market Rates · Our client's ideal candidate is highly organised, extremely efficient and able to work across the organisation being able to take initiative and connect the dots. A strong work ethic, with exceptional attention to detail, you wi ...

  • Oyster

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 1 day ago

    Oyster London, United Kingdom

    Job Description · Exciting opportunity for a dynamic Executive Assistant to obtain a contract opportunity to cover to support several directors and a large team of lively and very busy construction professionals within the London office. · This encompasses surveying, project mana ...

  • ISE Partners

    Executive Assistant

    Found in: Appcast UK C C2 - 3 days ago

    ISE Partners London, United Kingdom

    Are you looking for an EA role with variation, projects, and leading benefits (including Third Space membership)? This is an exciting opportunity for someone with 3 - 5 years' experience as an Executive or Team Assistant to take the next step in their career within a hedge fund b ...

  • HAIL Partners

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 1 day ago

    HAIL Partners London, United Kingdom

    Job Description · This is an exciting Executive Assistant position, supporting a senior leadership team of a boutique private equity firm. The ideal candidate will come from boutique private equity, and have at least 5 years supporting at c-suite level. · Responsibilities · Cale ...

  • HAIL Partners

    Executive Assistant

    Found in: Appcast UK C C2 - 3 days ago

    HAIL Partners London, United Kingdom

    HAIL Partners is working with a global investment firm based in the West End. The business is looking for a Spanish speaking (Native or fluent essential) Executive Assistant to support the MD, Co-Head & 2 Investment Professionals in a 1:4 capacity. · Responsibilities: · Extensi ...

  • VWA (Victoria Wall Associates)

    Executive Assistant

    Found in: Appcast UK C C2 - 19 hours ago

    VWA (Victoria Wall Associates) London, United Kingdom

    EA – Marketing Team · Up to £70K · Hedge Fund · Mayfair · Permanent · 8am – 6pm · Hybrid Working – Fridays from home (some occasional flex needed) · 5-HedgeEA/SD · The Client: · A leading hedge fund with around 100 in the London office. This is a fast-paced, exciting plac ...

  • Live Group

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 3 days ago

    Live Group London, United Kingdom

    Job Description · An exceptional opportunity is available for an Executive Assistant to join our trailblazing team at one of the UK's premier organisations in event management and communications. · We are at the forefront of revolutionising the communications, engagement, and eve ...

  • Kosmos Recruitment Limited

    Executive Assistant

    Found in: Appcast UK C C2 - 2 days ago

    Kosmos Recruitment Limited London, United Kingdom

    *Please note previous experience within Finance/the Investment Industry is essential* · We have a great EA role as Executive Assistant a Partner of an Investment firm, based in Mayfair, London. This is an all encompassing challenge for the right candidate Languages would be a hug ...

  • Joss Search

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 1 day ago

    Joss Search London, United Kingdom

    Job Description · Executive Assistant · Mayfair · Up to £80,000 · We have taken on an incredible opportunity to join a hugely successful and well-regarded private equity firm that prides itself on their collaborative and supportive culture. Located in stunning offices in Mayfair, ...

  • ECW Search

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 3 days ago

    ECW Search London, United Kingdom

    Job Description · Executive Assistant – Global Automotive Business · Location: London (hybrid) · £40,000 - £45,000 · Bens Package · The Company · A leading automotive Tier 1 provider stands at the forefront of innovation in the industry, particularly in the realm of electric vehi ...

  • Love Success

    Executive Assistant

    Found in: Ziprecruiter UK C2 - 3 days ago

    Love Success London, United Kingdom

    Job Description · Float Executive Assistant – Investments · West End · £65,000 + excellent benefits and bonus · Are you used to providing Float EA experience or are happy to work across a range of departments within Private Equity? · Newly created roles have been created in a fas ...

  • Owen Reed

    Executive Assistant

    Found in: Appcast UK C C2 - 4 days ago

    Owen Reed London, United Kingdom

    We are recruiting an Executive Assistant to join the Business Development ("BD") department within the Business Services function, based at the firm's Head Office in London. The Business Development Executive Assistant will provide professional and client-focused support to the H ...