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    Executive Assistant - London, United Kingdom - ECW Search

    ECW Search
    ECW Search London, United Kingdom

    1 week ago

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    Description
    Job Description

    Executive Assistant – Global Automotive Business

    Location: London (hybrid)

    · £40,000 - £45,000

    · Bens Package

    The Company

    A leading automotive Tier 1 provider stands at the forefront of innovation in the industry, particularly in the realm of electric vehicles (EVs). Renowned for crafting some of the world's most iconic vehicles, this company embodies a relentless passion for automotive excellence. With a global presence and a dedication to fostering talent, it offers unparalleled opportunities for professional growth and development. Emphasising a commitment to its people and infrastructure, this company provides the support necessary for individuals to thrive and continually expand their skill sets. Joining this dynamic organisation means becoming part of a team dedicated to shaping the future of automotive technology on a global scale.

    Role

    As a Personal Assistant, you will be responsible for providing comprehensive administrative support with the day to day activities of the C-suite executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks efficiently. The ideal candidate will be proficient in time management, possess strong communication skills, and be adept at handling multiple priorities in a fast-paced environment. Fluency in Cantonese or French would be advantageous.

    Key Responsibilities:

    • Manage and maintain executives' schedules, appointments and travel arrangements.
    • Handle incoming calls, emails and other communications and respond appropriately or escalate as needed.
    • Prepare and distribute correspondence and reports.
    • Organise and coordinate meetings, conferences, and events, including booking venues, arranging catering, and preparing meeting materials.
    • Arrange domestic and international travel for executives, including flight bookings, hotel accommodations, transportation and visa processing.
    • Prepare detailed itineraries and travel packs, ensuring executives are well-prepared for all trips.
    • Track and reconcile travel expenses, ensuring accuracy and adherence to company policies.
    • Assist in the preparation of presentations, reports and documents using Microsoft Office Suite (PowerPoint, Excel, Word).

    Qualifications and Skills:

    • Proven experience as a Personal Assistant or similar role, preferably supporting C-suite executives.
    • Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and other relevant software applications.
    • Exceptional organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
    • Excellent communication skills, both written and verbal.
    • High level of discretion and confidentiality.
    • Ability to work independently with minimal supervision and as part of a team.
    • Bachelor's degree or equivalent experience preferred.

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