Payroll Advisor, Northern Europe - London, United Kingdom - Christian Louboutin

Description

Job Description

Overview and purpose of role

As the Northern Europe Payroll Advisor, you will have the responsibility to fully own the Payroll function for the Northern Europe retail network and the London Head Office. You will also support the HR Team with the day to day smooth operation of the HR function. You will have a full generalist remit within the role, in order to provide effective and commercial administration and advice to managers. Always at the forefront of everything we do, to create an approachable and supportive service and 'go to' department for all employees alike. You will be responsible for building strong relationships across the business, for each business entity and region. You will be a true brand ambassador and become a trusted partner and colleague. This is an exciting opportunity for an experienced Payroll Advisor who can partner the HR team and support the business specialising in Payroll and benefits. You will be part of a small team whereby you can gain exposure and learnings of the full HR remit. The day to day is varied and dynamic, so you will need to be agile and fast paced and able to juggle multiple priorities and deadlines. You are a team player, however able to work independently and come up with ideas and solutions. You will have the confidence to make decisions, yet have a willingness to collaborate and partner with the team. You have a desire to roll your sleeves up and get your hands dirty and be involved in all areas of the business and within the HR sphere with support and guidance from the HR team. You are naturally inquisitive and solution focused. You will work with integrity and trust and be a credible team member.

Key Responsibilities of the role

This is not an exhaustive list Payroll It is the Payroll Advisor's responsibility to fully own all Payroll collation and HR Administration for Northern Europe.

• Be the owner of the full Payroll process by collating information from the Management team, accurately submitting payrollinstructions to our 3rd party Payroll Providers across the region and review payslips/reports for approval.
• Work to strict deadlines to ensure payroll is finalised and paid in accordance with our contractual obligations. Work closelywith the C&B And HR Systems Director to ensure approval of the payroll for all markets is completed in a timely manner.Oversee the payments of taxes and social charges for the region and manage off-cycle payments as required.
• Send out monthly payroll deadline reminders, and bank holidays across the region.
• Provide advice and guidance to the Management team on payroll related processes and policies.
• Check the monthly Payroll Journals and submit to the Accounting team.
• Calculate and process commissions, commissions boosters and other incentives as relevant. Work with the Senior Compensation & Benefits Specialist and Senior HR Manager to analyse the impact of such incentives and propose amendments as required.
• Escalate any concerns relating to the payroll to the team in a timely manner.
• Be the main point of contact for all pay related queries and be responsible for finding solutions.
• Be responsible for the evolution of our internal payroll processes – review existing tools and processes and increase efficiency and accuracy. Project-manage the introduction of new automated systems for absence tracking.
• Create training plans for new and existing Managers to ensure accurate payroll reporting and rota- management. Hold the Management team accountable for accuracy and timely payroll submission.
  •Review submitted rotas, identify and resolve any errors in relations to Holiday/Bank Holiday allocation, sickness and overtime.
• Review payroll related policies in the Employee Handbooks and ensure updates in legal requirements are reflected.
• Act as an Advisor throughout the Salary Review process – Communicate any mid-cycle contractual changes, calculate pro-rated bonus entitlements, check Scorecards for accuracy etc. Create and send out all salary increase and bonus letters as required.
• Advise on best practices and work with our Payroll Providers to complete a full audit of our payroll processes across the region. Identify any risk areas and propose changes as required.

Data Analysis

• You will be responsible for updating the monthly HR reports and any associated administrative tasks relating to payroll. Analyseemployer's costs by comparing the Actuals to Budget and providing commentary for any overspend and saving.
• Take ownership of updating the HRIS, ensuring the data is accurate and 'gold' data.
  •Keep the Salary Spreadsheet updated with SLCs and Budgeted FTEs/salaries and turnover. Advise the HR Team on availablebudget for vacancies.
• Support the HR Team with the statistical reporting for any Management Information, Labour Turnover. Maintain and build onour existing Dashboards to present data.
• Manage all audit and statistical queries (Annual Finance audit, ONS Surveys, Quarterly Business Survey etc)
• Support the Budgeting and salary review processes by providing accurate data. Communicate any upcoming changes inlegislation, social charges, minimum wages etc in advance and ensure they are met.
• As part of the payroll process identify any patterns in sickness absences within the departments, communicate any absencetriggers and high levels of outstanding holiday balances to the relevant HR Partner.

HR Administration

• Work closely with the HR Coordinator to manage all new starter, leaver and contractual changes related administrationand tracking.
• Ensure all HR Administration is accurate, promptly executed in alignment to our SLA and tracked/logged for compliance.
• Manage invoices – ensure they are logged, filed and processed by the accounting team. Submit New Supplier Forms asrequired. Track the departments spending on Training, Recruitment and Legal fees against the HR budget and providemonthly updates to the Senior HR Manager.
• Track and log absences within the London Head Office and ensure approved Holiday Forms are on file.
• Complete monthly internal pre-payroll audit.
  •Support the HR team with any ad-hoc projects as necessary.

Benefits

• Take Ownership of all Company Benefits administration, including new starter communication and answering any benefitsrelated queries.
• Proactively and periodically review the Company's benefits packages and the standards across the relevant markets. Workclosely with the Senior Compensation & Benefits Specialist to update the audit files and retain market data.
• Prepare clear proposals for new benefits to be introduced across the NE markets outlining cost impact, available partners,admin and legal requirements. Oversee the roll-out of any new benefits from start to finish and ensure clear communicationto the teams.
• Support the HR team to create exciting and effective communication and engagement plans in the benefits offering.
• Ordering/tracking and distributing meal vouchers.
• Manage annual P11D submission and payment.

Skills and Requirements:

In order to deliver the main responsibilities of the role, you will need the following skills:

*Previous payroll experience required, European experience beneficial

*Analytical skills and strong numerical ability

*Proficient in Excel*Excellent Administration skills and a passion for excellence and accuracy

*Strong attention to detail, exceptionally organised

*Excellent Communication Skills

*Team Player and solution focused

*Positive and Energetic, confident and acts with integrity

Our business and our Values:

Christian Louboutin opened his first boutique in Paris in 1992. An artist and craftsman with a true passion for shoes, his designs are unique and instantly recognizable, thanks in part to their signature and now trademarked red lacquered soles. The collections for both men and women combine wit, glamour, elegance and technical proficiency like no other. 2014 welcomed the launched of Christian Louboutin Beaute with its first nail colour, Rouge Louboutin. The collection has continued to diversify since then with the launch of lip in 2015, fragrance in 2016 and more recently a wonderful eye collection in 2017. With an extensive range of collections, Christian Louboutin now counts more than 130 boutiques globally.

Our people are at the heart of our brand.

We celebrate individualism and allow the freedom to have autonomy and creativity within your role. Our colleagues have in common passion and dedication to our Brand, and its continued success.

We live by our values: We are down to earth – we stand with authenticity, integrity and respect. We have passion – we drive the business with agility and care and we are committed to excellence. We have happiness in all that we do – As a team player, we collaborate with positivity, open-mindedness and fun. We work with inspiration – we envision the future with confidence, creativity and freedom.

If the shoe fits, walk with us ...

Diversity, Equity and Inclusion

The Maison Christian Louboutin is an equal opportunity employer. We are committed to recruitment practices that do not discriminate against any job applicant because of their race, color, gender, age, nationality, culture(s), religion, sex, physical or mental disability, or age. We believe that a culture of diversity and individuality fosters our core values we listed above. So, if you also share this mindset and these values and you dream of coloring your soles red as part of the Louboutin adventure, please join us

*Please note:

By submitting your CV and application information to Christian Louboutin UK Ltd for the above role, you hereby consent to be contacted by email and/or by telephone in relation to this recruitment process by the HR, Northern Europe Team.

Christian Louboutin UK Ltd respects your privacy and your desire to understand how your information will be handled and used. For more information on our how we collect, use and store your information, please refer to our Privacy Notice: