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    Bedrijfsleider / Office Manager - Oxford, Oxfordshire, United Kingdom - Oxford Ionics

    Oxford Ionics
    Oxford Ionics Oxford, Oxfordshire, United Kingdom

    2 weeks ago

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    Description

    Oxford Ionics is a high-performance quantum computing company delivering world-leading innovations to create the most powerful, accurate and reliable quantum computers to solve the world's most important problems.

    Quantum Computing offers a radically new way of building computers that harnesses the power of quantum physics to outperform conventional supercomputers exponentially.

    Using our unique trapped-ion technology, we are at the forefront of the race to unleash the real potential of quantum computing.

    We are seeking a highly motivated and organised individual to join our Operations team as an Office Manager.

    In this dynamic role, you will ensure the efficient functioning of our office environment by handling various daily operations and administrative tasks.

    Your contributions will support all organisational levels, both administratively and by enhancing the effectiveness of our physical office space.

    Space Management:
    Desk plans, hot-desking system management, key holding, logging and allocation, stationary ordering and upkeep, security policies, etc.

    Calendar & Travel Coordination:
    Scheduling internal meetings / outbound travel, accommodation and calendar support for exec/board members.
    First port of call for visitors physically and on the phones, deliveries, etc.
    Admin Assistance and

    Data Entry:

    Assist with Operations and Finance administration, such as updating company databases, inputting payments/invoices, and and other information systems as needed.


    Building Management:
    Organising and managing general building maintenance, water temperature/lighting testing, cleaning contractors, alarm systems, security, etc.

    Organising and managing fire protocols and equipment, first aid training and kits, DSE assessments and equipment, office risk assessments, RIDDOR reports, etc.

    Ordering and restocking of fridge/cupboard supplies, external catering, and one-off catering needs for social/planning events.
    Socials - Support with on-the-day delivery of social events, company events, planning days, PhD celebrations, company retreats, etc.
    You'll thrive in this role if you're skilled with various office software, including G-suite, spreadsheets and databases.

    Moreover, your initiative in suggesting improvements to our policies and procedures will be highly valued as we aim to grow and streamline our operations.

    We value transferable skills from various industries that can bring diversity to our team and thought processes.

    Therefore, the applicant must hold a full driving licence and have access to a vehicle to travel between and manage the two sites.

    You'll find opportunities to further your career with a world-class team, business stock options, uncapped annual leave, flexible working hours, private medical and dental insurance for you and your family and much more.

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