Operations Administrator - United Kingdom - Closerstill Media

Description

CloserStill Media run over 80 market leading business exhibitions in the learning, healthcare, technology, and veterinary sectors, with events in Asia, UK, Europe and USA.

Our portfolio includes some of the fastest growing, and often award-winning events including the Singapore Vet Show, Cloud Expo Asia, Data Centre World, eCommerce Expo, Learning Technologies and DevLearn.

We are the envy of the events sector with over 60 major industry awards including The Sunday Times Top 100 Best Companies to work for three years in a row in 2018, 2019 and 2020

We have exciting growth plans over the next two to three years and are looking for ambitious and motivated people to join our award-winning teams.

WHO WE ARE LOOKING FOR:

CloserStill Media (CSM)'s Singapore Office islooking for anOperations Administratorto provide overall administrativesupport for the Operations team.This hiring is in the lead up to Tech Week Singapore 2024 ,happening 9-10 October 2024 at the Marina Bay Sands Expo & Convention Centre, and a few days after for post-event activities.

Duration of commitment:

• 3 months: 16 Jul 2024 to 15 Oct 2024 (Mon-Fri, 10:00-17:30 - may require longer hours nearer to show time andduring show time)

THE ROLE:

To provide overall administrative and support services for the Operations team.

Pre-site administrative support (for Tech Week Singapore 2024 and Singapore Vet Show 2024):

• Check floor plan and exhibitor listings.
• Assist inpreparation of on-site resources.
• Manage team documents and filing.
• Assist with consolidation of information from Sales and Marketing teams.

Exhibitor support (pre-event for both shows and on-site for TWS24) :

• Be the main contact for exhibitor enquiries.
• Assist exhibitors with Visa Invitation Letters and V39A Forms submitted by exhibitor.
• Assist with exhibitor's booth approval letter and consolidation.
• On-site coordination and management of Show Management Office (during show time).

ABOUT YOU:

• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Able to work effectively as part of a team, collaborating with colleagues and external partners.
• Strong problem-solving skills and the ability to think quickly and adapt to changing circumstances during events.
• Detail oriented anddemonstrates initiative, determination and creativity.
• Closer to show time, required to have flexibility as youmay need to work evenings and weekends if required to support event activities.

WORK LOCATION:

This role isbased in Singapore at our Tanjong Pagar office and at MBS during show time.

SALARY:

SGD 15 per hour.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

PERSONAL DATA CONSENT:

The information you provide in your job application will be used and processed by or on behalf of CSM for purposes related to your registration of interest in current or future employment with CSM and for the processing of your application for employment.

We will collect and use the personal data that you have supplied to facilitate the processing of your application for employment purposes. We will use personal information such as telephone number and/or email address to contact you on job opportunities. Please note that the information you provide may be used by a third party to enable us to process your application. These third parties may be located outside of Singapore to carry out some of the processing and administrative functions for CSM and would be under duty of care to maintain the appropriate levels or security and confidentiality and only use the information as instructed by CSM.

The personal data held by CSM relating to the applicants will be kept strictly confidential. CSM may collect information through other sources for processing and evaluating your application for employment. If your application is successful, the information will be used in the administration of your employment. CSM may provide and/or transfer such data, whether in Singapore or outside of Singapore, to (i) any other departments within CSM or if necessary, with Government agencies; (ii) any third party service provider who provides administrative, data processing, computer or other services to CSM.

As part of assessing your suitability to work with CSM, we may use your information to conduct reference checks in accordance with CSM's HR Policy.

If your application is unsuccessful, CSM may retain and use the information to deal with any matter which may arise in connection with your application, for purposes of contacting you in connection with ongoing recruitment opportunities, as well as for data analysis and business purposes. If you do not wish to be considered for positions in CSM other than that you have applied for, please write in to

By submitting this job application, you consent and agree to your data being used in conjunction with the recruitment and employment purposes at CSM. In order to maximise your opportunities to work with CSM, you are encouraged to keep the information provided to us up to date at all times. You are responsible for ensuring that the personal data is correct and true. You also have the option to withdraw your consent anytime.

We have won more Awards than any other company in the Exhibition Industry.

We have achievedover 50 industry awards, including the coveted 'Best Business Exhibition ' seventimes,featured in The Sunday Times 100 Best Places to Work 3 times & 2020), been Voted by members of the Association of Exhibition Organisers as the ' Most Respected Company ' in the exhibition Industry. Best Business Exhibition (x7), Best Marketing (x8) and Best Sales (x4) Best Launch or Brand Extension (x5). Adapting to digital during 2020, we also won 3 awards at the new Event Digital Awards.

About CloserStill Media

We are on a mission... To be the most dynamic global B2B events and communities business.

At our core, we have unwavering faith in our workforce. Our entrepreneurial and empowered teams are dedicated to perpetual evolution of their brands, shaping leading engagement in their respective industries. We firmly believe that great people are the architects of extraordinary events.

Our commitmentto you... When you step into life at CloserStill, you embrace a mantra that resonates through every aspect of our work: "Great events by great people." It's a promise of growth and a testament to the vibrant, innovative spirit that defines our team. We celebrate excellence and champion the personal and professional development of every individual.

Our commitment to you includes targeted training, mentoring from seasoned professionals, and clear paths for career progression. With a culture built on ownership, empathy, and determination, we empower you to shape your future and contribute to our collective success. Join us, where every day is a new opportunity to excel and innovate.

We are committed to Diversity & Inclusion

We are who we are [and we like it that way.]

We are committed to making CloserStill Media a safe, inclusive, and collaborative workplace where our colleagues are encouraged to be true to themselves. We are a global and multicultural business and we strive to create a diverse and inclusive environment where our colleagues can grow and develop no matter who they are and where they work.

Founded in 2008

Co-workers 600+

Operations · Singapore

Operations Administrator - Temp

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