Jobs
>
Belfast

    Service Administration Assistant - Belfast, United Kingdom - Ashton Recruitment

    Ashton Recruitment
    Ashton Recruitment Belfast, United Kingdom

    4 days ago

    Default job background
    Part time
    Description

    Ashton Recruitment require a Service Administration Assistant our client based in Belfast.

    Position: Service Administration Assistant

    Location: Belfast

    Duration: Permanent

    Rate of Pay: £22,737 - £23,500 (£ £12.91ph)

    Hours of Work: 21 Hours per week (Monday-Saturday)

    Duties will include (but not be limited to):

    • To provide clerical and administrative support for in-house clinics primarily in the head office and on rotation on regional locations.
    • To provide reception cover in head office using the switchboard, as well as greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills.
    • On rotation provide reception cover on around the country, maintaining contact with head office, greeting users and visitors and making them feel at ease and welcome to the service demonstrating excellent customer care skills.
    • To deal with enquiries from and provide information and guidance to clients and the general public, passing queries to the appropriate person.
    • To ensure the provision of relevant information for the Client Information Database (CID), maintaining and updating CID using the bespoke appointment system. Provide reports and statistical information for internal Audit's and KPI's
    • To provide administration assistance to the clinics within the company
    • To assist Consultant Radiologists and qualified Reading Radiographers with the administrative process required whilst reading mammograms.
    • prepare the rota monthly, ensuring the rota is up to date and communicated to everyone involved.
    • schedule operational days and provide details of site visits to be completed.
    • as necessary liaise directly with Fundraising Department regarding stakeholder requirements following agreed policies and processes regarding appointing and agreed administration needs.

    Essential Criteria

    1. A minimum of one year's experience of working in a busy office environment, providing clerical, administrative and Reception support.
    2. 5 GCSE'S including English grade C or above (or equivalent).
    3. IT literate with a high level of experience of data input and competence with ICT including all Microsoft Office packages, in particular Excel and Microsoft Word.
    4. A positive attitude, with specific examples of ability to demonstrate strong customer care and interpersonal skills, including experience of managing sensitive situations.
    5. First class oral and written communication skills including experience of responding to sensitive client queries.
    6. Proven team player - ability to demonstrate experience of building strong relationships with colleagues and external stakeholders.
    7. Excellent organisational skills, including ability to multi-task, prioritise and work to deadlines.
    8. Available and flexible to work hours to meet the needs of the role - including evenings and weekends (excluding Sunday).
    9. Hold a full, current driving license, with business insurance, and be willing to drive either company vehicle, or own car - as scheduled on a carpool rota. Candidates must have access to the use of a car or some other appropriate form of transport to carry out the duties of the post in full.

    Desirable

    1. A minimum of three years' experience working in a busy office environment, providing clerical, administrative and Reception support.
    2. OCR (RSA) II Word Processing or ECDL Certificate.
    3. Experience of providing administrative support within cancer services or the voluntary sector
    4. Experience of working within a healthcare environment (e.g. hospital, health centre, etc)


    Ashton Recruitment is acting as a Recruitment agnecy

  • Hayward Hawk Professional Services

    Administrative Assistant

    1 week ago

    Hayward Hawk Professional Services Belfast, United Kingdom

    Hayward Hawk are working with a commercial law firm in Belfast who are seeking an Admin Assistant to join their busy media team. · **Responsibilities**: · - Prepare and draft standard legal documents. · - Organise and manage case files including reviewing files, reviewing documen ...

  • MPA Recruitment

    Administrative Assistant

    2 days ago

    MPA Recruitment Belfast, United Kingdom

    **Job Role**: Administrative Assistant (Band 3) · MPA are excited to be working alongside their large public sector client in the Belfast area to recruit for a Band 3 Administrative Assistant. · The post holder will provide an efficient administration support for the Administrati ...

  • Vickerstock

    Administrative Assistant

    13 hours ago

    Vickerstock Belfast, United Kingdom

    **Job details**: · - Posted 11 July 2023 · - Salary Negotiable · - LocationBelfast · - Job type Permanent · - DisciplineProfessional Services Jobs · - Reference7957_ · - Contact NameMary Quinn · **Job description**: · Administrative Assistant · Vickerstock are currently recruiti ...

  • Hamilton Architects

    Administrative Assistant

    1 day ago

    Hamilton Architects Belfast, United Kingdom

    To assist in the day to day running of the office and provide a wide variety of internal support services. · Monday - Friday - 9am - 5.15pm · **Responsibilities**: · - Reception duties such as greeting visitors and organising hospitality · - Managing post-in and post-out · - Moni ...

  • MPA Recruitment

    Administrative Assistant

    4 days ago

    MPA Recruitment Belfast, United Kingdom

    This is a great opportunity for someone who is highly organised, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of an office. · **Location** - Various across Belfast · **Hour ...

  • Hamilton Architects

    Administrative Assistant

    13 hours ago

    Hamilton Architects Belfast, United Kingdom

    **The Opportunity** · As an integral part of the office management team, this opportunity will provide proactive and reliable administration support within the Belfast office assisting in the smooth and effective running of the business. · This position will see your day-to-day b ...

  • Caldwell Consulting Group Ltd

    Administrative Assistant

    5 days ago

    Caldwell Consulting Group Ltd Belfast, United Kingdom

    **JOB DESCRIPTION** · **TITLE** ADMINISTRATIVE ASSISTANT · **RESPONSIBLE TO** FINANCE MANAGER · **LOCATION** FORESTGROVE BUSINESS PARK, BELFAST, BT8 6AW · **WORKING HOURS** PART-TIME (20 HOURS PER WEEK) · **JOB BRIEF** · We are looking for a responsible and enthusiastic Administr ...

  • Bryson Charitable Group

    Administrative Assistant

    1 week ago

    Bryson Charitable Group Belfast, United Kingdom

    _**Role: Administrative Assistant**_ · To provide the administration function necessary for the effective operation of Bryson Care Children & Young People's Services · **What you need to know**: · - Location: Belfast · - Salary: £10.50ph · - Contract: Permanent · - Hours of work: ...

  • Prime Recruitment Services

    Administrative Assistant

    3 days ago

    Prime Recruitment Services Belfast, United Kingdom

    **Port Health Support Assistant Requirend in Belfast. The hours of work are 8am-8:15pm with a generous pay rate of £ 14.44 per hour.** · The primary function of the Port Health Support Assistant is to provide technical and administrative support in the administration of imported ...

  • Foster & Sons Removals

    Administrative Assistant

    1 week ago

    Foster & Sons Removals Belfast, United Kingdom

    We are looking for an enthusiastic and experienced administrative assistant to join our family removals business. · The role involves managing our customer journey from initial enquiry to aftercare following their move. · Experience of managing social media accounts and/or proper ...

  • Montgomery Refrigeration Ltd

    Administrative Assistant

    1 week ago

    Montgomery Refrigeration Ltd Belfast, United Kingdom

    **About Us**: · Montgomery Refrigeration Limited is one of the leading providers of main contractor shop fitting, refrigeration and air-conditioning installation and maintenance in Northern Ireland. · Over the years we have gained considerable experience in providing clients with ...

  • MPA Recruitment

    Administration Assistant

    5 days ago

    MPA Recruitment Belfast, United Kingdom

    This is a great opportunity for someone who is highly organised, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of an office. · **Location** - Various across Belfast · **Hour ...

  • NIE Networks

    Administration Assistant

    13 hours ago

    NIE Networks Belfast, United Kingdom

    Northern Ireland Electricity Networks (NIE Networks) is the owner of the electricity transmission and distribution networks in Northern Ireland, transporting electricity to over 910,000 customers including homes, businesses and farms. · We currently have the requirement for an Ad ...

  • IrishPharmacyNews

    Administration Assistant

    1 week ago

    IrishPharmacyNews Belfast, United Kingdom

    **About us** · Irish Pharmacy News are a publishing and event management company in the healthcare and pharmaceutical sector in Ireland - exclusive news reporting, provocative opinion, and expert clinical content. We are professional and agile. · Our work environment includes: · ...

  • Synopsys

    Administrative Assistant

    2 days ago

    Synopsys Belfast, United Kingdom

    Synopsys is looking to hire an Administrative Assistant to be responsible for the general operation of our Belfast office, UK. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory and supervising our office ...

  • Industrial Door Specialists

    Administrative Assistant

    1 day ago

    Industrial Door Specialists Belfast, United Kingdom

    Finance and Admin Assistant for a roller shutter company, experience in working with sage would be preferred but not essential as full training will be provided. · Finance - Invoicing · - Purchases · - Credit control · - Preparing supplier payments · - Bank reconciliations · Admi ...

  • Raven Marketing

    Administration Assistant

    6 days ago

    Raven Marketing Belfast, United Kingdom

    **About us** · Raven Marketing is a small business in Belfast. We are professional, supportive and customer-centric. · Our work environment includes: · - Modern office setting · - Flexible working hours · - Regular social events · - Relaxed atmosphere · - Company perks · **Respon ...

  • SSE

    Administration Assistant

    5 days ago

    SSE Belfast, United Kingdom

    **About the Role** · **Base Location**:Belfast (Moneyreagh BT23 6BL) · **Salary**: From £22,700 + performance-related bonus + a range of other benefits to support your family, finances and wellbeing. · **Working Pattern**: Permanent | Full Time · **What is the Role?** · In this r ...

  • Hayward Hawk Professional Services

    Legal Administrative Assistant

    1 day ago

    Hayward Hawk Professional Services Belfast, United Kingdom

    Hayward Hawk are delighted to be working alongside a renowned international law firm who are seeking a Legal Administrative Assistant to join an exciting new team · **Main Duties**: · - Assist in the organisation, filing and maintenance of legal documents · - Managing both client ...

  • Gen Tech Recruitment

    Communications Administrative Assistant

    1 week ago

    Gen Tech Recruitment Belfast, United Kingdom

    **F/T Communications Administrative Assistant required for leading charitable organisation based in North Belfast for approximately 8 months.** · **Role**: · This role will support both the Marketing and the Communications teams with administrative support as well as helping with ...