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    Rota Planning Coordinator - United Kingdom - Volunteer Centre Harlow

    Volunteer Centre Harlow
    Volunteer Centre Harlow United Kingdom

    2 weeks ago

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    Description
    Tea Party Co-ordinator
    Our Tea Party Group Coordinators are a vital part of the Re-engage team.

    Tea parties provide a lifeline of friendship for our older people, and theregular, warm, friendly chats and companionship provide a vital link with theoutside world from which they have become isolated.

    Over time, the members ofthe group will get to know each other well and together you will spend manyhours full of fun, laughter, and stories.

    As a tea party group coordinator, you will ensure older guests know when andwhere the next tea party will be held and who will be collecting them eachmonth.

    This is an administrative role that requires planning and scheduling,you must be comfortable organising monthly events with volunteer hosts,socialising, communicating with people and resolving issues that might arise.

    You will need a DBS (England and Wales) or PVG (Scotland) for this role.

    Sometimes, tea party group coordinators are also drivers or hosts for theirgroup, but this is not a requirement of being a coordinator.


    Tasks include:
    Welcoming new volunteers and ensuring they have the right checks in place.
    Checking ID documents for a DBS (England) or PVG (Scotland) when required.
    Meeting / communicating with older guests prior to them joining the group.
    Reporting group activity to Re-engage via our feedback form.
    Responding to any issues and queries from the volunteers and older guests inyour group.

    Following all guidance in your group coordinator training modules to ensurethat the tea parties are enjoyable, appropriate, and in line with ourcharitable aim.

    Reporting any safeguarding issues that may arise or have been bought to yourattention.
    Planning and scheduling monthly tea parties.
    Contacting hosts and arrange a rota of venues for the year.

    Organising the monthly event, ensuring that tea party volunteers (hosts anddrivers) have all the support and information they need.

    Being the main point of contact for all the volunteers and older guests in yourgroup (an average group has a total of between four and 12 people).

    Skills
    Weare looking for tea party group coordinators with the following skills andattributes:
    Excellent communication skills
    Good administrative skills and IT literacy
    Enjoys socialising and meeting new people
    A friendly, empathetic approach
    Able to solve problems
    Patienceand caring
    A passion for improving the lives of lonely and isolated older people
    If this sounds like you, then please get intouch.
    Many people enjoy volunteering for more than one role, feeling more involvedand connected to others. Please have a look at our other volunteering roles tosee what other opportunities we have available.
    1 Sunday afternoon per month, and 1 weekday evening per month
    Location
    This opportunity is available in: Basildon, Billericay & Wickford, Braintree, Colchester, Rayleigh and Rochford, Southend, Thurrock
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