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    EA & Office Manager - London, United Kingdom - Converge

    Converge
    Converge London, United Kingdom

    1 week ago

    Default job background
    Full time
    Description

    We are looking for a driven individual to join us in the role of EA / Office Manager. This role is a 70/30 split between providing EA support to two Founders (CEO and CTO) and office management.

    As a growing start up, we work at pace so we're looking for someone with bags of initiative, dazzling people skills and the ability to spin multiple plates - a typical day in the life of this role could involve coordinating an overseas trip for our CEO with multiple stops, working with our Head of People to organise a fantastic onboarding experience for a new starter, to finding a unique venue for our quarterly company get together.

    Lastly, we're seeking someone who can bring positivity and resourcefulness and who is excited by the prospect of evolving our company procedures and operations as we grow.

    Come join us

    Responsibilities

    Executive Support (70%)

    • Proactive organisational support to 2 Co-founders (CEO & CTO) handling calendar management, global travel, and managing communications with customers and stakeholders. We're looking for someone who can is prepared to anticipate changes at short notice and be ready with fallback plans and solutions.
    • Stay up to date with activities, projects, and initiatives in order to maximise information flow to the CEO and CTO.
    • Collaborate in crafting visually engaging slide decks, reports and documents as needed.
    • Financial administration e.g. compile expense claims, order supplies, approve expense and travel booking requests (we use TravelPerk) and reimbursements etc.

    Office Management (30%)

    • Ensuring our office is presentable, welcoming and a fun and enjoyable place to work.
    • Ordering office supplies, keeping the snack and stationary cupboards stocked up.
    • Taking responsibility for office and employee health & safety e.g. workstation and DSE assessments
    • Organisation of company wide events such as away days, summer parties, and offsites, partnering with teams across the business.
    • Helping with People activities – new employee on-boarding, meeting and greeting candidates.

    Requirements

    • At least 2-5+ years PA or Team Assistant experience supporting at Senior / Director level within a fast-paced environment.
    • Excellent time management skills with demonstrated ability to manage multiple priorities and tasks simultaneously.
    • The ability to work across the week suiting founder needs (this may involve early morning and evening tasks).
    • Demonstrated experience dealing with sensitive, confidential issues and information appropriately.
    • You're collaborative and aim for "yes."
    • You are energised by the prospect of tackling special projects and solving problems big and small
    • Excellent verbal and written communication and collaboration skills.
    • You should be comfortable with a variety of office software (email tools, spreadsheets, and databases), in particular, G-Suite.
    • You have a creative mind, and love to suggest and implement improvements.

    Benefits

    • Competitive salary of up to £50k
    • A collaborative, dynamic and flexible hybrid work environment - you'll work from our HQ in Blackfriars for at least 3 days a week, one of which is Wednesday.
    • 25 days + Bank Holidays. We also close over the end of year so you can spend more time with your loved ones.
    • Social Committee and team events during the year so you can have a chance to learn more about the amazing people on our team. We always have family-friendly events too so everyone can join in on the fun.
    • Dog friendly office.
    • Cycle to Work Scheme so you can help reduce emissions but still get from A to B easily.
    • A fun, inclusive workplace that celebrates diversity in all its forms, and where everyone can bring their whole selves to work and be treated fairly, equitably and respectfully.

    We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes. Thanks

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