Data and Funding Coordinator - United Kingdom - HyperionDev

Description

ABOUT US

HyperionDev is one of the largest providers of accelerated tech education in EMEA and one of the oldest providers of 'coding bootcamps' in the world. We work with top universities such as Imperial College London, The London School of Economics, The University of Edinburgh, and Stellenbosch University to deliver structured technical courses and bootcamps that accelerate people into fulfilling tech careers. We have been recognised as one of the top education technology scaleups in the world and gained the financial backing of Meta (previously Facebook) which recognised us as the most socially impactful startup operating in Africa, where we initially started our work.

We are dedicated to closing the global tech skills gap and we achieve this by integrating tech education with human mentorship and expert code review powered by a workforce in Southern Africa, which lowers the cost of an accessible education in technology. This model has been successful, allowing us to reach millions of learners a year from over 60 countries. We have also partnered with government bodies such as the UK's Department for Education who provide scholarships for students to study on our bootcamps and gain employment at companies such as AstraZeneca and the United Kingdom's National Health Service (NHS).

We're backed by nearly 2000 investors, having raised the largest crowdfunding round of funding for an edtech company in history. As a primarily bootstrapped, profitable, and scale up tech business join us as we play our part in making the world a more stable, safer, and fair place.

ABOUT THE ROLE

If you are a detail-oriented professional with experience working with Training and Apprenticeships and have a passion for data and compliance, this could be the perfect opportunity for you.

To be responsible for the day to day management of the Individualised Learner Records (ILR), including the monthly mandatory return to the UK Education and Skills funding Agency (ESFA). Ensuring that data and claims records are accurately maintained and submitted in a timely manner and data meets ESFA data quality requirements.

This role is integral to the smooth functioning of our Education Operations, blending administrative aptitude, technical troubleshooting, and effective inter-departmental coordination as well as Stakeholder Relationship Management. The ideal candidate will possess a unique blend of technical knowledge and data management with a proficiency in Google Sheets.

This role requires strong data analysis skills and an understanding of the admissions and governmental achievement regulations process. They must be able to communicate effectively, be detail-oriented, have excellent organisational skills, have a keen aptitude in data handling and analysis and be proficient in managing large data sets, as well as to be able to multi-task efficiently.

You should be energetic, professional, detail orientated and be able to adapt to and support change. An eagerness to seek knowledge and experiences, provide developmental support to the wider team with the confidence to challenge, where necessary, will underpin a positive approach to your work.

Above all, this role requires an individual with passion and determination to ensure that the accuracy and quality of organisational data can stand up to internal and external scrutiny.

RESPONSIBILITIES

Data Collection:

• Collect and compile relevant participant data, including demographics, attendance records, progress updates, and achievements, from internal databases or systems.
• You must query and/or return all non-compliant forms for correction to ensure clean accurate data is submitted and funding is optimised.
• Once you are satisfied the information is correct, you will be responsible for inputting the data onto the ILR accurately ready for submission

ILR Preparation :

• Prepare and populate the ILR template with the extracted data, ensuring alignment with ILR specifications and reporting guidelines provided by the relevant regulatory bodies or authorities.
• You will be required to understand the Individual Learner Record (ILR) specification validation rules and how to apply them correctly.
• You must ensure your knowledge and understanding of how to interpret the validation rules are kept up to date.
• An understanding of the ILR and the effect of this on the funding generated for each learner through the ILR is essential, as incorrect input will have a financial risk.

Wave Sheet Completion:

• Complete Wave Sheets by inputting participant data into the designated template or system, following the prescribed format and data fields specified by the tender requirements.
• Obtain Unique Learner Numbers from The Learning Records Service as necessary.
• Investigate anomalies found in student data such as incorrect register marks or hours to ensure the college does not over or under claim funding

Accuracy Verification:

• Request reports from the data house to check for accuracy. Analyse excel spreadsheets of raw data showing individual student information, such as work related experience, learning hours, to ensure compliance with funding agency rules.
• Once you are satisfied the data is compliant you will input the information onto the ILR accurately.
• Verify the accuracy, consistency, and completeness of data entries in ILR and Wave Sheets through thorough review and validation processes. Address any discrepancies or errors identified during the verification process.

Submission Management:

• Manage the submission process for ILR and Wave Sheets, ensuring adherence to submission deadlines and requirements specified by tender agreements or contracts.
• Monthly ILR funding reports are generated to assist the Senior Management Team in managing the learner number targets and therefore you must manage the timely processing, validation and tracking of learners to maintain up-to-date information.

Documentation and Record-keeping:

• Maintain accurate records and documentation of all data submissions, including confirmation of submission receipts and any related correspondence or communication with tendering authorities.
• Maintain accurate and confidential records of student admissions, enrollment, and outcomes in accordance with data privacy standards.

Quality Assurance:

• Implement quality assurance measures to ensure that data submissions meet regulatory standards, contractual obligations, and organisational quality benchmarks.
• Undertake audits of all learner paperwork and ILR data to ensure compliance with funding rules and audit requirements are met.

Compliance Monitoring:

• Monitor changes to regulatory requirements, tender specifications, and reporting guidelines to ensure ongoing compliance and alignment with best practices in data submission processes.
• Ensure compliance with relevant laws, regulations, and institutional policies governing admissions and student records.

Continuous Improvement:

• Identify opportunities for process optimization, efficiency gains, and automation in data submission workflows.
• Propose and implement improvements to enhance the effectiveness and reliability of data submission processes.

SKILLS NEEDED

• Excellent Google Sheets and data analysis ability
• Excellent customer service
• Excellent communication and interpersonal skills
• Organisational and administrative skills
• Accuracy and attention to detail
• Computer literacy
• Understanding of admissions processes
• Ability to work on own initiative and as part of a team
• Fast learner, meticulous attention to detail with near perfect verbal and written communication skills.
• A problem-solving and positive attitude with an interest in the future of education and online learning
• Proficiency in database management, data analysis, and reporting tools.
• Knowledge of relevant laws, regulations, and ethical standards in higher education admissions and student affairs.

REQUIREMENTS Minimum:

• Bachelor's degree in a relevant field (e.g., data management, information systems, business administration).
• Proven experience in data management, reporting, or submission roles, preferably in a similar context (e.g., education, training, or tendering).
• Knowledge and experience of Skills Funding Agency funding guidance and

requirements

• Experience of submitting external data returns or working with large data sets, maintaining and validating data within the Higher Education Sector
• Experience of working with a large student records system in a higher education environment
• Excellent accuracy and attention to detail skills
• Ability to work on own initiative, manage time effectively and problem solve, but to exercise sound judgement and escalate appropriate issues that present a risk or opportunity
• Time management and organisational skills, demonstrating the ability to work under pressure, progress tasks concurrently and to prioritise work effectively to meet deadlines
• Proven experience of successfully managing multiple tasks to deadlines responding positively to challenges and difficulties
• Ability to work as a part of a team frequently under pressure
• 3 years + office administration or data management experience
• Ability to devise and present information in a range of formats
• Methodical about analysing processes and systems to fully understand their functions

Preferred:

• Knowledge and understanding of appropriate quality and compliance

frameworks e.g. Common Inspection on Framework and Matrix .

• Proven ability in supporting external audits, such as Ofsted, Matrix and ESFA
• Up to date knowledge of Traineeship delivery and Adult Education provision
• Experience in Employer Responsive contract performance and compliance and or project management of publicly funded contracts
• Experience of assessing documents for compliance with contractual requirements and in reporting findings both verbally and written.
• Experience of complex budget management.
• Experience of working in a changing business environment, autonomously, and the ability to work to deadlines and meet targets
• Be able to display an awareness, understanding and commitment to the protection and safeguarding of young people and vulnerable adults
• Proactive research skills used in seeking out opportunities to advance and improve the organisation

BENEFITS

Flexible & remote working : We are a remote-friendly organisation and offer flexible work options.

Generous annual leave and medical benefits: We provide 20 annual leave days as part of our leave policy, as well as health insurance or medical aid benefits for our staff.

Learn new tech skills: We offer our employees the opportunity to enrol part-time in our Coding Bootcamps.

Join the heart of tech in Africa, Europe and the US: You'll work with the best of the best and rub shoulders with the world leaders in edtech, developer education, and developer assessments. Join one of the most ambitious and highest performing tech companies in the space, with a management team that draws their former experience from companies such as Google, Amazon, GetSmarter/2U, Zando and Yoco.

Life-changing work: Solve real problems that make education and tech careers accessible to those who need it most: you're allowed to brag about it.

OUR VALUES

We're a people-forward company with a purpose that underlines everything we do. We're obsessed with the potential in people and challenge them to do their best work. We embrace a culture of growth and learning to deliver on our vision and ours is a relentless quest for improvement.