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    Bedrijfsleider / Office Manager - United Kingdom - MHA

    MHA
    MHA United Kingdom

    3 weeks ago

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    Description

    As an office manager you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning.

    You will play a vital role in creating a productive and efficient work environment for our team.

    Your responsibilities will include managing the administrative tasks, coordinating office activities, and providing support to various departments within the organisation.

    Main responsibilities

    Administration

    Supervise and manage administrative staff, including administrative assistants and office support personnel
    Prioritisation of workflow for your team
    Develop and update office policies and procedures to ensure efficient operations and compliance with company standards
    Overseeing client onboarding and all the necessary LOE/AMLs procedures
    Handle day-to-day administrative tasks, such as managing correspondence, scanning, reception and general day to day admin tasks
    Assist in maintaining office records and databases, ensuring accuracy and confidentiality.
    Support HR onboarding function
    Serve as a point of contact for clients, external stakeholders, staff and visitors
    Ensure archiving and destruction of files completed annually and ensure records up to date
    Assist to maintain equipment

    Liaise with Partners re:
    office space, location of employees
    Assist and liaise with IT department regarding hardware/software requirements, telecoms/systems installation and maintenance of hardware and maintain stock levels
    Assist/co-ordinate new starter setups ensuring IT equipment is available
    Ensuring IT equipment logs kept up to date for whereabouts of equipment i.e. Routers etc.
    Assist with departmental projects
    Assist or take responsibility of First Aiders for First Aid training, restocking of First Aid kits and equipment
    Overseeing and keeping up to date records of office fire marshals and first aiders
    Attend meetings on departmental matters
    Ensure registered companies for the office are maintained.

    Accounts & Tax

    Provide administrative support to the teams to include but not limited to

    Client onboarding
    Controlling and maintaining a system for filing financial statements at Companies House
    Have contact with HMRC
    Navigating Companies House and HMRC's websites in order to keep the teams information up to date
    Ongoing AML/LOE monitoring which is required on a yearly basis for each client
    Liaising with clients for the following
    Requesting information
    Sending out year-end planning documents
    Payment reminders
    Providing final copies of accounts to the client

    Communications
    External bodies and clients to perform tasks within the role
    Partners/Managers/Staff as required to include the office network

    Qualifications and Skills required
    Experience of an office environment (2 years minimum)
    IT literate (Word, Excel, Outlook)
    Good communication skills
    Accuracy and attention to detail
    Flexibility and able to multi-task
    Organisation
    Enthusiastic and willing to learn
    Pdf editing using Nitro

    What we can offer you
    ~ Genuine work life balance
    ~ Accredited Investor in People
    ~ New and improved programme for Succession planning and supportive management structure to help you realise your potential
    ~33 days holiday including bank holidays, plus the opportunity to buy up to 5 days
    ~ Competitive salary
    ~ Amazing employee referral scheme, paying up to £4000 for a successful referral
    ~ Paid CSR time
    ~ And more
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