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    Executive Assistant - London, United Kingdom - Designit

    Designit
    Designit London, United Kingdom

    6 days ago

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    Description
    Job Description

    Designit is seeking an Executive Assistant to work closely with and support the CEO and COO in achieving their business goals.

    This position requires a proactive and resourceful individual who can manage a variety of tasks and work independently with minimal supervision. The Executive Assistant will be responsible for the following tasks:

    Calendar Management and Travel Coordination

    • Manage multiple executive calendars and ensure that all scheduling conflicts are resolved
    • Prioritise meetings and appointments based on business needs and criticality
    • Organise and coordinate travel arrangements including flights, hotels, and ground transportation
    • Anticipate visa requirements and manage visa applications for international travel

    Expenses and Budget

    • Manage expense reports and reimbursements for executives
    • Ensure compliance with company policies and procedures
    • Work with finance and accounting teams to manage budgets and forecasts

    Communication and Correspondence

    • Draft and proofread emails, letters, and other documents on behalf of executives
    • Manage and prioritise incoming and outgoing correspondence
    • Serve as a point of contact for internal and external stakeholders
    • Support the preparation of presentations, content collation, reports, and other materials

    Qualifications :

    • 3+ years of experience in similar role supporting senior leaders
    • Excellent organisational and time-management skills
    • Strong communication skills and ability to interact with people at all levels of the organisation
    • Ability to maintain confidentiality and handle sensitive information
    • Proficient in Microsoft Office Suite and experience with scheduling and project management tools
    • Experience scheduling across multiple time zones: US, APMEA, Europe

    At Designit, we value innovation, collaboration, and excellence. We are looking for a proactive and self-motivated individual who shares our values and can support our senior leaders in achieving their goals. If you are a dynamic and detail-oriented Executive Assistant, we encourage you to apply for this exciting opportunity.

    Would you like to join:

    • A social, collaborative, and playful work environment, with an open-minded and diverse culture
    • Knowledge-sharing sessions, designed to cultivate cross-discipline talent with speakers from inside and outside Designit
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