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    Facilities Coordinator - London, United Kingdom - JLL

    JLL
    JLL London, United Kingdom

    Found in: Talent UK C2 - 4 days ago

    Default job background
    Full time
    Description

    JLL supports the Whole You, personally and professionally.

    Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

    Essential Duties and Responsibilities of the Facilities Coordinator

    Customer Service

  • Deliverexcellentcustomerservicetomeetclientexpectations
  • Buildanddevelopeffectiverelationshipswithcustomersatalllevels
  • Bookonsitemeetingroomsandhospitalityasperclientrequestsandaccording to siteprocedures

    • HSE, Security & Quality

  • Demonstratepermanenthighlevel of securityawareness,knowledge of emergencyevacuationprocedures as well as generalHealth & Safety
  • Issuingof ID andaccessbadges for new hires/vendors/visitors and maintainingrecordof same.
  • Monitorandmaintainofficeand badge consumablesinlinewithinagreedstocklevels.
  • Carryoutsiteinduction,fornew starters, act as the first lineofsupport for anyconcernsraisedas a resultofonlineDSE assessment.
  • Understand & activelysupportthe QualityManagementprogram
  • Support local HSE admin requirements (training to be provided).

    • Site Operations

  • EnsureIssueshighlightedthroughsiteinspectionsorcustomercomplaintsareresolvedin a timelymanner.
  • Manage all therequestsontheFacilitieshelpdeskandliaisewiththe ES team & serviceproviders
  • Handle/Assistwithincomingandoutgoingmailenquiriesaccording to the existingprocedures
  • Support financial processes from PO requisitions, payments and invoicing (training to be provided where applicable)
  • Vendor management
  • Support the completionofreports and documentationtomeetrequireddeadlines.

    • Additional Duties and Responsibilities

    The aboveisnotanexhaustivelist of responsibilities, further additional duties maybe required to be performed to supportthe FacilitiesTeam

    Skills

    The candidatemustdemonstrate the followingskills:

  • Problemsolving
  • Decisionmakings
  • Excellentverbal & writtencommunication
  • Proficient use of Microsoft Tools

    • Competencies

    The candidatemustdemonstrate the followingpersonalattributes:

  • ExemplaryCustomerfocused
  • Assertive
  • Possessculturalawarenessandsensitivity

    • Experience

    Facilitiesexperiencedesired

    Qualifications

    Education:A goodlevel of education to GCSE standard.

    GoodworkingknowledgeofOutlook, Word andExcelisessential

    Location:

    On-site –London, GBR

    If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page > I want to work for JLL.

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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